Procurement Assistant (Accounting Assistant)

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Procurement Assistant position in our St. Louis, MOoffice. This position may be either hybrid or onsite.

The Procurement Assistantis primarily responsible for supporting the Procurement team in the completion of department acquisition processes. Essential job functions include:

• Receive, match, and process invoices from generated purchase orders (PO) and ensure that Firm specific information is logged and noted on documents.
• Audit products/services received for accuracy in packing slip documentation for matching of PO data to supplier invoices.
• Receive and review invoice documentation for services/products as determined by management, and ensure company specific information is logged and noted on documents.
• Submit invoicing/matching documentation electronically to Procurement management for payment processing.
• Timely electronic and physical filing of PO’s and contracts.
• Close out of PO documentation upon final order receipt and/or invoice submission.
• Monitor delivery status and handling of related telephone and written/electronic correspondence.
• Ensure that processing is in accordance with Firm’s Procurement policies and procedures.
• Data entry and migration of new contract data into tracking software.
• Perform other duties or projects as requested.

Position Requirements

• High school diploma required; Associates degree in business or accounting related field preferred.
• 2-3 years’ related experience required, preferably in a professional services environment.
• Coupa experience preferred.
• Pleasant and professional demeanor, team-oriented, strong verbal and written communication skills, and ability to function under pressure required.
• Ability to master technical vocabulary, display good judgment, and self-confidence is a must.
• Ability to establish and maintain rapport and professional relationships with suppliers, clients, staff, and attorneys.
• Knowledge of general office procedures and ability to analyze, organize, and prioritize complex detailed problems and make independent decisions required.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation.

We offer competitive compensation and a comprehensive benefit package including medical, dental, vision, 401K, and much more.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

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Experience

• 2 - 3 years: Related experience in a professional services environment.

Education

• High School or better

• Associates or better