Preparedness Grants Program Coordinator (Emergency Management Program Specialist 2)

Salary: $4,497.00 - $6,046.00 Monthly
Location : Pierce County - Lakewood, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2023-06373
Department: Military Department
Division:Emergency Management
Opening Date: 05/11/2023
Closing Date: Continuous
Description
Preparedness Grants Program Coordinator
Emergency Management Program Specialist 2
Camp Murray, WA
This job posting will remain open until filled. It is in the applicants' best interest to submit their application materials as early as possible. The hiring manager reserves the right to make a hiring decision at any time. This job posting may be closed at any time without notice.
The Washington Emergency Management Division (EMD) is seeking a critical thinking, creative, positive, and motivated professional to join its Preparedness Grants Team. Under the supervision of the Preparedness Grants Section Supervisor, and with direction form the assigned lead, responsible for providing professional Emergency Management coordination in the implementation of statewide emergency preparedness programs.
This is a civilian position and does not require military service affiliation.
Emergency Management Division
As part of the Washington Military Department, the EMD leads and coordinates mitigation, preparedness, response and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment and economy.
About the Washington Military DepartmentProtecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.
To learn more about the Washington Military Department, please visit:
In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.
Duties
Provides professional-level program coordination of emergency preparedness grant programs under the guidance of higher level Emergency Management staff. Works closely with sub-recipients in planning, developing, and building Emergency Management all-hazards capabilities for prevention, protection, mitigation, response, and recovery. Provides oversight of grant agreement deliverables and proper documentation for planning, organization, education and training, exercises, and equipment purchasing.
Responsible to assist with monitoring the section's grant agreement contracts, amendments, fiscal/budget tracking, grant expenditure reconciliations, and reporting requirements.
Reviews payment requests for accuracy and compliance with federal and state guidelines and completion of deliverables.
Qualifications
REQUIRED
Two years of experience as an Emergency Management Program Specialist 1;
ORA Bachelor's degreeAND two years of professional level experience in Emergency Management, financial management (grants, contracting, claims management, budgeting), training/education, public information/affairs, program/project management, environmental analysis/planning, civil/structural engineering, legislative affairs, and/or urban planning. Additional qualifying experience will substitute, year for year, for the education requirement. A Master's or Ph.D. degree will substitute for one year of the experience requirement.
AND (in addition to the experience/education listed above, which may be gained concurrently):
Two years of experience in one or a combination of the following:

• Monitoring and evaluating grants for federal, state, local governments, and/or private entities.
• Developing, negotiating, monitoring, and administering contracts with public and/or private entities.
• Developing, preparing, monitoring, briefing, and evaluating budgets, including evaluation of progress versus projected expenditures pattern.

DESIRED
Skills and Abilities to:

• Grants Management - Develop, negotiate, implement, monitor, and evaluate grants for federal, state, local governments, or private entities.
• Interpret complex federal grant guidance - Provide leadership, technical expertise, and program management for assigned grant programs.
• Budgeting - Understand and apply budgeting principles in coordination of grant funds. Maintain accurate balances, run financial reports, and explain budget numbers to staff, stakeholders, and management.
• Contract management - Prepare and complete contracts to include scopes of work and associated deliverables in accordance with grant guidelines.
• Microsoft Office - Use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, or similar software) to develop complex documents in support of program objectives.

Supplemental Information
Compensation: Wage/salary depends on qualifications or rules of promotion.
CONDITIONS OF EMPLOYMENTBackground Investigation: Must successfully complete the appropriate background checks required for employment. Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.
Defense Biometric Identification System (DBIDS):Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation. Must meet access requirements / background check which can be found in the This includes possession of an Enhanced Driver's License, or other REAL ID Compliant Identification.
Union Shop Provision:This position is covered by a union shop provision - Washington Federation of State Employees.
Driver's License:

1. Valid to drive in the State of Washington.
2. Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire.

Military Facility: Willingness to work on a Military Controlled Access Installation.
Work Hours: A choice between a Tuesday through Friday (4/10 schedule): Monday - Thursday (4/10 schedule): or Monday through Friday (5/8 schedule). Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm, and will include core business hours of 8:00 am to 4:00 pm.
Telework: This position may be eligible for telework. The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preference. Reporting to the workstation for work activities or participating in-person meetings will be needed.
Emergency Assignment:Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.
Travel: Occasional statewide travel may be required up to 10% to include overnight stays.
Application Process
Individuals interested in applying for this position should select the "Apply" button and submit the following:

1. A current state application profile, and
2. Responses to the Supplemental Questions (Note responses to these questions will be reviewed and evaluated by the Hiring Manager), and
3. A list of at least three professional references. Please include at least two past/current supervisors, one peer and subordinate if applicable. For each reference include the following:

• Name
• Professional Title
• Working Relationship
• Daytime Phone Number
• Email Address

** A resume will not substitute for completing the "work experience" section of the application.
The information provided in your application must support your supplemental questionnaire responses. Responses not supported in your application and those referring to "see resume" will disqualify you for consideration of employment from this recruitment.
If you have questions about the application process or this recruitment, please email Geri Harding at
This recruitment may be utilized for an additional 60 days to fill other Emergency Management Program Specialist 2 positions within the Preparedness Grants section.
The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: Call: (253) 512-7384, or 711.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Co...