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Form of workPer CCR 249.3, this job control may be used to fill subsequent vacancies.
Are you looking to work in the Human Resources field? Do you have experience providing exceptional customer service in a fast-paced customer-centric environment? Then this is the job for you!
Under supervision of the Staff Services Manager I, the Personnel Technician I will perform subsidiary work of average difficulty and provide assistance to the Human Resources Branch (HRB). The incumbent must be able to establish and maintain effective working relationships with those contacted during the course of the work; work well under pressure; make appropriate decisions; work independently in completing and prioritizing assignments and meeting required deadlines; and maintain confidentiality. Duties include but are not limited to:
• Review applications submitted through the ECOS redacting any confidential personnel information.
• Scan and upload redacted documents to the job control (JC) under the correct applicant.
• Work with Classification and Pay Unit (C&P) Analysts to screen and reveal applications.
• Work within ECOS to assist C&P Analyst in identifying and resolving problems.
• Prepare quarterly job control reports and submit to the respective CDFA programs and C&P Analyst to ensure hiring actions are completed and job controls are closed out timely.
• Create JCs, job postings, and advertise vacant positions on CalHR's website to establish applicant pools.
• Gather applications and accompanying documents from JCs in the ECOS for review. Work with Exam Analysts to ensure all required application documentation is submitted.
• Review and verify credentials (education, typing certificates, etc.) and required documentation, to ensure candidates for open JCs meet the minimum qualifications for appointment.
• Serve as primary or backup to log Eligibility Verification, SO-207s; Alternate Range and Salary Determination Worksheets, SO-208s; Request for Personnel Action, SO-12; and Request for Personnel Action-Seasonals, SO-12a.
• File and maintain SO-12 packages by fiscal year - per records retention.
• Alphabetize and log applications for large examinations.
• Perform technical examination functions including scheduling examinations, securing test sites, and notifying candidates of examinations.
Candidates may perform these essential functions with or without reasonable accommodation.
You will find additional information about the job in the Duty Statement .
Working Conditions
Duties of this position are primarily conducted indoors. The HRB has cubicle offices furnished with modular office equipment including overhead storage, filing drawers, and bins. Each staff will be assigned a laptop computer with email and various software and a cell phone to conduct the required duties.
Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with CDFA's Telework Policy. The incumbent will be required to report to the office site during the onboarding phase. After the onboarding phase, the Human Resources Branch staff currently report to the office site one day a week. Specific telework schedules may be discussed further during the interview process.
This position is located in HRB and is privileged with access to confidential information. The employee acknowledges sensitive and/or confidential information is not to be discussed, copied, or shared with unauthorized personnel outside of HRB.
Travel by State vehicle or other public transportation systems to various locations throughout the State may be required on an occasional basis.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- PERSONNEL TECHNICIAN I
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-408172
Position #(s):
014-003-5160-001
Working Title:
Personnel Technician
Classification:
PERSONNEL TECHNICIAN I $3,020.00 - $3,781.00 A
$3,534.00 - $4,428.00 B
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
The Human Resources Branch (HRB) is responsible for all facets of the California Department of Food and Agriculture's (CDFA) personnel management to include classification analysis, performance management, examinations, labor relations, training, and disability management. The HRB also provides personnel services and support for California's District Agricultural Associations (DAAs).
Special Requirements
Candidates are required to submit a Statement of Qualifications (SOQ) in addition to submitting their completed Standard State Application (Examination/Employment Application (STD 678)). Only those candidates who follow the directions below and submit all required documents by the final filing date will be considered.
Clearly label your SOQ with your name and JC# 408172. A completed SOQ will answer the two questions below and should not be more than one (1) page, using Arial, 12-point font with one-inch margins.
1. Please review the attached Duty Statement and then describe how your knowledge, skill, ability, and experience make you a competitive candidate for this Personnel Technician I position.
2. Describe your experience using Excel and Adobe Acrobat.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/8/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Food & Agriculture
Attn: Human Resources Branch JC-408172
1220 N Street, Room 242
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Food & Agriculture
Human Resources Branch JC-408172
1220 N Street, Room 242
Sacramento , CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-408172
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the "Special Requirements" section.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
• Experience providing excellent customer service
• Strong organizational skills
• Experience working with MS Office applications including Word, Excel, Outlook, and Powerpoint
• Experience working with Adobe Acrobat
• Ability to communicate effectively verbally and in writing
• Ability to work well in a team environment
• Ability to work well under pressure, while managing competing priorities
Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Stephanie O'Rilley
(916) 639-7182
stephanie.orilley@cdfa.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Hard Copy Applications:
If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.
Additional Information:
Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.
If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.
Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.
Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.
This position may require a medical clearance.
Alternate Classifications and Training and Development assignments may be considered.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
