Personal Assistant/Household Manager

Overview

Personal Assistant / Household Manager – Bay Area (East Bay)

Summary

The Personal Assistant / Household Manager will be responsible for maintaining two residences and assisting with an additional property as needed. He/She is a self-starter who takes initiative and has a deep passion for organization, planning, communication and cleanliness. The Applicant must have a keen eye for detail, be reliable, and service-oriented.

Duties and Responsibilities

The employee's duties include but are not limited to the following:

Home Maintenance:
- Light Housekeeping and general home upkeep
- Coordinate regular maintenance and repairs for the property.
- Oversee contractors and service providers.
Staff Management:
- Hire, train, and supervise household staff/service providers (such as housekeepers and gardeners).
- Create schedules and assign tasks to staff members.
Inventory Management:
- Maintain an inventory of household supplies and equipment.
- Order and restock items as needed.
Laundry & Dry Cleaning:
- Handle laundry and ironing.

- Coordinate Dry Cleaning
Household Organization:
- Streamline and organize household processes.
- Create and maintain efficient systems for daily tasks.
Grocery Shopping:
- Plan and organize meals based on dietary preferences and restrictions.
- Grocery shopping and meal preparation coordination.
Calendar Management:
- Manage the family calendar, including appointments and commitments.
Personal Shopping:
- Assist with personal shopping for clothing, gifts, and other items.
Administrative Tasks:
- Handle correspondence, emails, and other administrative duties.
- Maintain records and important documents.
Technology Management:
- Oversee and manage household technology systems.
- Troubleshoot technical issues.
Special Projects:
- Undertake special projects as assigned by the family members.
- Coordinate renovations or home improvement projects.
Personal Assistance:
- Provide general personal assistance to family members.
Confidentiality:
- Maintain strict confidentiality regarding family matters.

Job Requirements and Qualifications:

• Must be eligible to work in the U.S.
• Must have a valid driver's license and clean driving record
• Three plus years of hands-on experience on a large private home(s) with substantial longevity in past position(s).
• Excellent references from past employers
• Fluent in spoken and written English and an effective communicator
• Strong computer skills (e-mail, google calendar, planning application, etc.)
• Experienced in managing and training housekeepers
• Must pass an in-depth background investigation, including a cyber/social media risk evaluation
• Must be able to work flexible shifts that may include holidays on occasion
• Ability to maintain strict confidentiality and professionalism
• Physical stamina and mobility including ability to reach, kneel, squat, crouch, bend and crawl. Ability to lift, push and pull required load (approximately 30 lbs.)
• Ability to work with existing team and to work independently as needed
• As a condition of employment, our employees working on-site are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law

Compensation:

• $35 - $42 per hour | DOE
• Paid Time Off

This opportunity offers competitive wages and a generous benefits package in a healthy and positive team-oriented work environment with a very low staff turnover.

Job Type: Full-time

Pay: $35.00 - $42.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Experience:

• Personal assistant / Household Manager: 3 years (Required)

Ability to Relocate:

• Pleasanton, CA: Relocate before starting work (Required)

Work Location: In person