Personal Assistant To The Chief Executive Officer

Job Summary:

My client is looking for The Personal Assistant to their CEO, this candidate plays a critical role in supporting the Chief Executive Officer in their day-to-day operations and ensuring smooth functioning of their administrative tasks for both her companies . This position requires a high level of organization, discretion, and professionalism, multitasking as well as excellent communication and time management skills.

Key Responsibilities:

1. **Calendar Management**: Manage the CEO's calendar, including scheduling appointments, meetings, and conference calls. Coordinate with internal and external stakeholders to ensure efficient use of the CEO's time.

2. **Email Correspondence**: Monitor and manage the CEO's email inbox, draft responses as appropriate, and prioritize incoming messages based on urgency and importance.

3. **Travel Arrangements**: Arrange all travel logistics for the CEO, including flights, accommodations, ground transportation, and itinerary planning. Anticipate travel needs and proactively address any potential issues.

4. **Meeting Preparation**: Assist in preparing materials for meetings, including agendas, presentations, and supporting documents. Attend meetings as needed to take minutes and track action items.

5. **Communication Liaison**: Serve as a liaison between the CEO and internal departments, as well as external partners, clients, and stakeholders. Relay messages accurately and ensure timely follow-up on action items.

6. **Documentation and Filing**: Maintain organized electronic and physical filing systems for important documents, contracts, and correspondence. Ensure confidentiality and security of sensitive information.

7. **Expense Management**: Process expense reports and reimbursements for the CEO in a timely manner, keeping accurate records of all expenses and receipts.

8. **Project Coordination**: Assist in coordinating special projects and initiatives as assigned by the CEO, including research, data analysis, and collaboration with cross-functional teams.

9. **CEO Office Management**: Oversee appointments, CEO office operations and supplies, including ordering office supplies, coordinating maintenance requests, and managing vendor relationships for the CEO.

10. **Executive Support**: Provide ad hoc support to the CEO as needed, such as personal errands, event planning, and other miscellaneous tasks.

Qualifications:

- Bachelor's degree preferred, or equivalent combination of education and experience.

- Proven experience as an executive assistant or similar role, supporting executives.

- Excellent organizational and multitasking abilities, with strong attention to detail.

- Advanced proficiency in Microsoft Office Suite and other relevant software applications.

- Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels.

- Discretion and confidentiality in handling sensitive information.

- Ability to work independently with minimal supervision and thrive in a fast-paced environment.

- Flexibility to adapt to changing priorities and deadlines.

- Previous experience in the healthcare or education sector is a plus.

My client is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply for this position.

Job Type: Part-time

Pay: $23.00 - $28.00 per hour

Expected hours: 24 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Manassas, VA 20109: Relocate before starting work (Required)

Work Location: In person