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SalaryJob Summary
We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal schedule, coordinating dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.
Responsibilities
We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal schedule, coordinating dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.
Responsibilities
- Coordinate complex scheduling and calendar management across multiple time zones for CEO’s dynamic calendar.
- Answer and screen calls
- Run errands, as needed
- Order essential and non-essential supplies
- Work closely with many different people to ensure everyone is on the same page
- Ensure all email, mail, text, and any other communications are processed, responded to, and properly categorized
- Book business travel and family vacations
- Assist with occasional tech support
- Make restaurant reservations
- Hire and supervise household staff
- Buy gifts, send holiday cards
- Plan large events
- Research, hire, and supervise vendors and contractors for home projects, as needed
- Ensure the routine maintenance of homes and vehicles
- Keep the principal updated on progress of projects
- Manage philanthropic interests
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
with excellent attention to detail - Very strong interpersonal skills
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Proactive approach to problem-solving
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various
competing demands, and demonstrate the highest level of customer/client service and response - Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced
environment - Up-to-date with latest office gadgets and applications
- Forward looking thinker, who actively seeks opportunities and proposes solutions
