Permit Services Coordinator

Salary: $20.02 Hourly
Location : San Luis, AZ
Job Type: Full-time
Job Number: 2023-00041
Department: Development Services
Division: Building Safety
Opening Date: 11/07/2023
Closing Date: 2/9/2024 11:59 PM Arizona
ABOUT THE POSITION
YOUR FUTURE BEGINS HERE!
Join one of the fastest-growing cities in Arizona and the youngest in Yuma County!
As the Permit Services Coordinator, you will:

• Coordinate, administer, and route all projects through the building permit review process and serves as a single point of contact for customers to assist and provide guidance through the process from beginning to approval of commercial building permit applications; route all documentation to multidisciplinary departments such as Public Works, City Engineer, Economic Development, Police, Fire, APS, Utility Companies, and other entities.
• Provide information at the counter, by telephone, and through correspondence in response to relatively routine questions regarding building ordinances and codes, building permit application process, and procedures.
• Establish and maintain project review timelines and schedules; monitor review times for all plan submittals with established department and state standards; follow up with reviewers on late plans as necessary.
• Assist the public in completing applications and other necessary forms.
• Review applications; accept construction plans and plan documents for permit processing, and calculate fees for plan check, building, plumbing, mechanical, electrical, and other types of building permits that require inter-departmental review or the services of Building Inspectors.
• Review, approve and issue less complicated non-structural plan checks over the counter.
• Review applications for accuracy, completeness, and compliance with established timelines; Follow the state timelines including notifying the applicant within the administrative review, first review, and second review timeframes. Route construction plans for appropriate departmental personnel to check for administrative completeness.
• Utilize information systems as required in the processing, filing and managing records associated with applications, permits, and other systems as required.
• Research, compile and analyze data for special projects and various reports.
• Maintain manuals and update resource materials.
• Recommend and participate in implementation and improvement of policies and procedures.
• Calculate plan check and permit fees.
• Prepare monthly reports for division.
• Maintain a variety of building and planning related records.

IDEAL CANDIDATE
Possess the knowledge of:

• Modern office practices and procedures including computer literacy to include use of specialized permitting programs, electronic spreadsheets and word processing applications, and records management practice.
• Building plans, code, ordinances, and related terminology; architectural drawing principles, maps, construction plans and specifications, and what comprises a complete set of building plans.
• Pertinent local state building, zoning, engineering, and planning codes and regulations related to permit process and development timeframes.
• Architectural, planning, and engineering terminology related to plan review.
• Operation of office equipment and performing accurate mathematical calculations.

Have the ability to:

• Coordinate and prioritize multiple tasks, projects, and program activities.
• Use automated information systems to develop and maintain databases, spreadsheets, and documents.
• Research and compile information to write reports and make recommendations.
• Interact with the public and provide professional customer service.
• Establish and maintain effective working relationships with customers, contractors, the public and City staff.
• Pass an extensive background check.

MINIMUM REQUIREMENTS
Education, Training and Experience:

• High School Diploma or GED equivalent required; AND
• Two (2) years of experience working in a building or planning department with one year of experience in computerized building permit application processing; OR
• Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.
• Residency in the United States and within 25 miles of the City of San Luis.

Licenses and Certificates: must be maintained throughout employment.

• A valid Arizona driver's license at the time of appointment
• Possession of ICC Permit Technician Certification within the first six months of employment

Desired/Preferred:

• Associate degree or college coursework in related field
• Bilingual in Spanish

SUPPLEMENTAL INFORMATION
The City of San Luis is committed to Professional Growth and Career Development -
Current employees may be given preferred consideration if they meet the position's minimum requirements.
OPEN UNTIL FILLED - Applications review will begin November 28, 2023.Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessment process.
The City of San Luis offers the following benefits to all full-time City employees:
MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by 90Degree Benefits. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department.
ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System.

• Employee Contribution - 12.03%
• Employer Contribution - 12.03%

ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD)

• Employee Contribution - .014%
• Employer Contribution - .014%

SOCIAL SECURITY AND MEDICARE-
FICA (Social Security Tax) - Employee Contribution- 6.20%
Medicare - Employee Contribution - 1.4500%.
PAID TIME OFF (PTO) -
Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis)

1. Less than 6 years - 3.08 hrs.
2. 6 - 11 years - 4.62 hrs.
3. 11 years or more - 6.16 hrs.

Sick Leave - 3.69 hrs.
LIFE INSURANCE- The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard.
Basic Life Benefit - $50,000.00
AD&D Benefit - $50,000.00
DISABILITY INSURANCE- Disability insurance is available to all employees who work 30 or more hours per week.
Short-Term Disability - Coverage begins on the 15th day of injury or sickness.
Duration of Benefits - 180 days
Benefits Percentage- 66.67%
Waiting Period - 14 days
Maximum Weekly Benefit: $2,000.00
WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.
01
Do you have an active Arizona Driver's license?

• Yes
• No
• No but I do in a different State

02
What's you're highest level of education?

• No Education
• High School
• Associate's Degree
• Bachelor's Degree
• Master's Degree

03
Do you possess a minimum two (2) years of experience working in a building or planning department with one (1) year of experience in computerized building permit applications processing?

• Yes
• No

04
Do you live in the United States and within 25 miles from the City of San Luis?

• Yes
• No
• No, but I am willing to relocate

05
Do you posses of a ICC Permit Technician Certification?

• Yes
• No
• No, but I am willing to obtain

06
Do you live in San Luis, AZ?

• Yes
• No

07
Are you bilingual in Spanish?

• Yes
• No

08
Do you possess an Associates degree in Building and Planning or in a related field?

• Yes
• No

09
How many years of experience do you posses in planning and zoning?

• No Experience
• One (1) to Two (2) years
• Three (3) to Four (4) years
• Five (5) to Six (6) years
• Over Seven(7) years

10
Are you a Veteran?

• Yes
• No

11
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

• Yes, I understand and agree.
• No, I do not agree.

Required Question