Payroll Specialist

Entry-Mid Level

Under limited supervision is responsible for accurately administering the bi- weekly payroll process. This individual must demonstrate strong attention to detail, organization, and the ability to effectively prioritize and desire to work individually and as part of a team.

Reports to

Payroll Manager

Location/Department

Houston, TX / Payroll

Status

Exempt

Essential Job Functions

• Partners with Human Resources team, and accounting/finance team to ensure proper and accurate processing of payrolls and taxes.
• Processing off-cycle payrolls, paycheck corrections/reversals and tax adjustments, collections/overpayment tracking.
• Processing special compensation and bonus checks with gross ups.
• Oversee compliance with federal, state, and local tax laws and regulations related to prevailing wage and accurate payrolls.
• Ensuring the accurate processing of all mandatory and voluntary deductions as well as garnishment, liens, direct deposit requests, 401(k) loans, etc.
• Audit responsibilities include reconciliation of monthly and pay period payroll reports, preliminary payroll audits, flexible spending, 401(k) and any other payroll related benefits with the appropriate parties.
• Researching and resolution of complex payroll questions, inquiries and verifications for employment/unemployment and other payroll-related data.
• Creating and analyzing regular and special reports through HRIS reporting.
• Ensures legal compliance in completing all paperwork including all federal, state and local laws regarding payroll administration, prevailing wage and certified reporting.
• Ensures compliance with all company policies and procedures as they relate to payroll.
• Analyzing current payroll policies and procedures and recommend best practices for efficiency and accuracy.
• Keeps current in trends and regulations as they relate to the payroll function.
• Partnering with third parties on successful resolution of payroll processes and activities.

Qualifications

Requirements

• Experience with HRIS systems - namely UKG (formerly Ultipro)
• Proven experience as payroll/prevailing wage specialist.
• Attention to detail, time management, communication (verbal, listening, written), customer service and teamwork; as well as, honesty and integrity in dealing with confidential information.
• High degree of computer proficiency in Microsoft Office programs (Excel, Word, and PowerPoint).
• Ability to multitask and work independently with a high degree of confidentiality.
• Knowledge of Federal and State Garnishment regulations and processing.
• Willingness to work overtime as needed.
• Ability to work and communicate successfully with remote teams.

Essential Physical Abilities

• Ability to meet highest attendance requirements.
• Ability to communicate effectively, both written and verbally.
• Ability to handle multiple assignments on a timely basis with a high degree of accuracy.
• Ability to use personal computer, calculator, etc.
• Could involve some lifting.

Education/Experience

• Associate Degree in relevant field preferred; High School Diploma or equivalent.
• 5+ years of payroll experience in multi-state and on prevailing wage and certify payroll strongly preferred.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Schedule:

• Day shift

Work setting:

• Hybrid work

People with a criminal record are encouraged to apply

Experience:

• Payroll: 3 years (Required)
• UKG: 1 year (Required)

Work Location: Hybrid remote in The Woodlands, TX 77381