Payroll Specialist

JOB DESCRIPTION

 

Position Title: Payroll Specialist

Terms of Employment: 12 Month Position

Status: Exempt

Evaluated By: Chief Financial Officer 

 

Job Summary

Ensures that payroll functions are organized and processed, while making sure all regulations are being met.  Works closely with Business Office team in order to complete responsibilities in a timely and accurate manner.

 

Employment Requirements

• Bachelors Degree required, or Associates Degree along with equivalent Payroll Processing experience
• Advanced knowledge of Microsoft Office and Google preferred
• Previous experience with Payroll Processing required
• Previous experience in Indiana public schools a plus
• Excellent oral and written communications skills
• Excellent customer service skills, ability to resolve problems with internal and external customers

 

Classified Employee Confidentiality Statement

As an employee of the Huntington County Community School Corporation, some job duties may involve access to information/records that are considered confidential.  Employees of the school corporation respect the confidentiality of the student and follow procedures to protect privacy.

 

Essential Job Duties

• Process bi-weekly payroll accurately and timely
• Meet all critical payroll deadlines
• Maintain employee information including changes to address, tax, pay rates and other payroll functions
• Ensure that all employees are paid from correct accounts and funds
• Verify and enter hourly employee information
• Enter biweekly payroll exceptions
• Enter attendance for all employees
• Balance and pay all Payroll Deductions
• Prepare, balance and pay PERF and TRF contributions - biweekly reporting to INPRS
• Retain adequate required payroll records
• Calculate, balance, pay, and submit Federal, State, and County Tax Withholdings
• Calculate, balance and submit 941 reports to IRS quarterly
• Prepare and submit annual 100-R report by January 31
• Print and mail W-2 forms annually/reports to Social Security Administration and State
• Calculate and prepare retro pay for employee groups as needed
• Submit teacher substitute reimbursement
• Annual Open Enrollment - ensure changes are accurate
• Monitor and enter leave days from other Corporations for Certified Staff
• Resolve payroll problems with building secretaries and employees
• Meets all aspects of the Classified Employee Handbook
• Follow policies and procedures related to financial management practices according to HCCSC, Federal, State, and SBOA regulations and guidelines.
• Assist with SBOA audit process
• Calculate and submit figures for IN Dept of Workforce Development - monthly and quarterly
• Maintain federal, state and county tax schedules and all other schedules within software
• Conduct monthly insurance reconciliation
• Invoicing for JAG for the high school
• Prepare annual payroll schedule and distribute to employees
• Provide Employee Listing to Huntington County Treasurer June 1 and Dec 1 for delinquent property tax deductions
• Other duties as assigned by the Chief Financial Officer

 

Essential Cognitive Factors

• Plan, organize, and schedule priorities
• Use judgment and initiative in making sound decisions and in developing solutions to problems
• Discreetly handle confidential and politically sensitive matters
• Make decisions in accordance with established policies and procedures
• Tactfully and courteously respond to requests and inquiries/complaints from the general public and staff
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with students, staff and the community

 

Physical Factors (Occasionally = 0-2.5 hrs./day; Frequently = 2.5-5.5 hrs./day; Constantly = 5.5+ hrs./day)

• Sitting/standing - constantly
• Stooping/kneeling/crouching - occasionally
• Hearing and speaking clearly - constantly
• Lifting (up to 20 lbs.) - occasionally

The Huntington County Community School Corporation assures Equal Employment Opportunities for job candidates and employees. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements.  However, management and administration reserve the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.