Payroll Specialist

Job Type
Full-time
Description
Are you an experienced Payroll Professional looking to make a change? Are you a detail-oriented, organized team player who thrives in fast-paced environments? Are you looking for a locally owned business with a strong history, a great team, and steady growth? We would love to talk to you about joining the Vandor Team as a Payroll Specialist!
AT VANDOR, we are committed to ensuring all team members are part of a culture that is all about YOU. Vandor offers competitive pay and provides a fast paced, low stress, and friendly environment where you will have the opportunity to make a difference day in and day out.
SUMMARY: The Payroll Specialist ensures employees get paid accurately and on time. Furthermore, it ensures the company complies with the payroll tax laws the government regulates. Works closely with the payroll service provider to ensure accuracy in all areas such as payroll, insurance payments, wage garnishments, retirement benefits, etc.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Works alongside department leaders to ensure accuracy of Team Member timecards/timesheets, codes and posts the data accordingly, following up when necessary.
• Administers all adjustments to payroll including raises, adjustments, deductions, and bonuses from present and prior pay periods, including those from sign-on, incentive, training, and referral programs.
• Manages involuntary deductions (such as taxes and wage garnishments) as well as voluntary deductions such as health and retirement benefits.
• Handles all administration of attendance program including monitoring points, administering attendance write-ups, and preparation/distribution of weekly reports to the leadership teams at all applicable facilities.
• Tracks and executes long term service bonuses for Team Members with milestone anniversaries.
• Ensures accuracy of W-2's and spearheads the process of distributing all tax documents to Team Members.
• Processes direct deposits and paycheck/pay stub printing.
• Reviews the payroll data report provided by the payroll service provider to ensure accuracy before closing it.
• Manages the allocation of Team Members that work for multiple departments/divisions.
• Files (or scans into payroll system, when appropriate) all supporting documentation for attendance and payroll in a timely manner.
• Maintains payroll reports to meet government requirements.
• Maintains the employee attendance and vacation records and processes weekly attendance bonuses and annual payroll adjustments accordingly.
• Verifies onboarding information was entered correctly for new hires & maintains user online accounts for each employee.
• Maintains accurate mobile policy geofencing for payroll system clocking/timekeeping system.
• Assists other members of Accounting Department upon completion of duties including, but not limited to: AR, AP, Collections, and others, as needed.
• Exhibits regular and predictable attendance.
• Assures safe practices are implemented and always followed.
• Maintains a safe, clean, and orderly work environment.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES: This position has no direct supervisory responsibilities.
Requirements
QUALIFICATIONS: To perform the job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exercises extreme confidentiality and maintains meticulous records.
• Demonstrates ability to be extremely detail oriented and highly organized; working with the highest level of accuracy in all work completed.
• Must be highly dependable, understanding the need for exceptional attendance and when necessary, exhibits willingness to work additional hours to accommodate holidays or busy time periods.
• Possesses ability to think abstractly, dynamically, and conceptually about the organization.
• Must be a team player who willingly and actively supports the efforts of other to accomplish company objectives.
• Exhibits leadership and cross-functional collaboration to constantly strive for continuous improvement in all areas.
• Shows capability to aid in the development of strategic objectives and ensure the provision of tools necessary to achieve these objectives.
• Self-motivated, self-starter that can work individually or successfully within a team setting.
• Displays ability to clarify and maintain communication channels across all levels of the organization.
• Demonstrates excellence in technological skills and engages in continuing education to maintain this competence.

EDUCATION and/or EXPERIENCE:

• Requires a high school diploma/GED. An Associates degree in Accounting (or relevant degree/experience) is also required.
• At least three to five years of experience working with payroll is required.
• Direct experience with federal, state, and local payroll tax laws and regulations is required.

LANGUAGE SKILLS:

• Has the ability to read, comprehend and write the English language.
• Possesses exceptional verbal and written communication skills.

BENEFITS (APPLIES TO FULL-TIME TEAM MEMBERS):
Vandor is proud to offer the following benefits: incentive pay, medical, dental and vision insurance with low premiums; the option to utilize a Health Savings Account with annual employer contributions. Vandor also offers paid vacation, long-term disability, company-paid life insurance, and optional supplemental life insurance. Once an employee meets the eligibility requirements, we offer a 401K with a company match up to $3,000 annually. We observe 10 paid holidays, including your birthday.
DESCRIPTION OF VANDOR:
Vandor just celebrated its 51st anniversary with considerable growth on the horizon. Vandor has been in business since 1972 and currently has over 225 employees, primarily located in its three Indiana manufacturing and warehousing facilities along with a growing number of Starmark Local funeral product service and remote assembly centers throughout North America. Headquartered in Richmond, Indiana, Vandor is privately held and committed to environmentally thoughtful products made with plastics, paperboard and/or wood (the majority of which is recycled). With more than 50 issued and pending patents, Vandor serves many automotive and funeral service customers and provides packaging solutions for the wire and cable industry as well as dozens of other markets. Vandor enjoys steady growth and offers its Team Members competitive salaries, benefits and, importantly, great development opportunities. To learn more about Vandor, please visit www.vandorcorp.com .
APPLY TODAY!
Note: Because Vandor values its privacy, candidates for this new position may learn more about Vandor after signing a nondisclosure agreement.
Vandor is an Equal Opportunity Employer.