Payroll Specialist

Position Type:
Secretarial/Clerical/Payroll
Date Posted:
12/11/2023
Location:
Central Office
Date Available:
ASAP
JOB DESCRIPTION
PAYROLL SPECIALIST
260 Days Non-Exempt
The Payroll Specialist is responsible for providing financial and payroll information to ensure effective, efficient and accurate operations. This includes processing and monitoring payroll, payroll payments and expenditures in an accurate and timely manner. Acts as a point of contact and/or reference for question and requests by staff members; provides support to Chief Financial Officer.
Essential Duties and Responsibilities:
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. The individuals currently Holding this position performs additional duties, and additional duties may be assigned.
Performs:

• Biweekly Payroll processing
• Biweekly payroll taxes upload/payment
• Health Insurance enrollment/monthly deductions verification
• Life Insurance enrollment/monthly billing
• Valic and Retirement monthly billing
• Employment verifications
• Standards for Success enrollment/updating
• Time & Attendance point person
• Frontline Central forms creator/adjuster
• Onboarding -email new employees, pull information from Applitrack into Frontline Central, Time & Attendance, and Absence Management.
• Enter all onboarding info into payroll software system.
• Neola
• COBRA enrollments
• Create new teachers contracts. Enter information on current teachers frontline central page to create electronic contracts
• Calc maternity leaves, retiree/resigning teacher severance/contract payouts
• Quarter end reports (941's; quarterly state upload) Monthly state tax reports
• TRF/PERF member enrollments & updates; payroll uploads
• Monthly VEBA calc & upload to TASC W2s
• ACAs
• 100R report
• Review/complete miscellaneous forms for employees to prepare for signatures from higher ups (i.e. verifications of experience, annuity rollover form, letters of verification of employment, etc.) Backup reception as necessary (phones, etc)
• Other duties as assigned by Central Office Administration

Qualifications: Listed below are the minimum qualifications for this job, though an equivalent combination of education, certification, training, and/or experience may be accepted.

• High School Diploma is required. An associate degree is desired.
• Two or more years or more years of payroll experience.
• Excellent Communication skills
• Character, personality, and proper social capability to relate effectively with diverse staff,
• students, and community.
• Desire to continue career improvement.
• Experience in public school desirable.

Physical Demands: The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires the ability to perceive and discriminate sounds and visual cues or signals.
• Specific vision abilities required by the job include close vision sufficient to read typed or written
• material.
• Requires the ability to effectively communicate orally and in writing
• Requires prolonged standing, walking, or sitting.
• Occasionally requires stooping, bending and reaching with hands and arms.
• Occasionally requires physical exertion to manually move, lift, carry, pull, or push heavy objects
• or materials of up to 50 pounds.
• Must be able to work in noisy and crowded environments.
• Must be able to work in hot or cold environments.
• Requires the ability to talk, see, feel, and hear.
• Frequently requires the ability to use hands to handle or feel objects, tools, or controls.

Work Environment: The work environment characteristics described here are representative to those an employee encounters while
performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.

• The noise level in the work environment is usually moderate.
• Work is generally performed indoors.

The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.
Terms of Employment:
12-month full-time employee.
Benefits determined by the Classified Staff Fringe Benefits including, vacation, paid holidays, retirement through the Public Employee Retirement Fund, and medical insurance.
It is the policy of the Griffith Public Schools not to discriminate on the basis of race, color, religion, sex, national origin, age, or disability in its programs or employment policies as required by the Indiana Civil Rights Act (I.C. 22-9.1), Title VI and VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), and Section 504 (Rehabilitation Act of 1973).