Payroll Professional And Family Office Accountant

We are a public-works fast-paced family run construction company in Petaluma. We run multiple businesses: real estate townhome rentals, wealth-management and investment portfolio, and a Family Office.

This is a full-time in-office position with a generous benefits package. We are looking for a professional with 5+ years of experience. Payroll knowledge is required, preferably in the construction area. Desired general knowledge of how investments work in order to maintain bookkeeping transactions. Required good knowledge of Excel. Desired familiarity of income tax and tax package compilation work for individuals, partnerships, trusts and corporations. Knowledge of QuickBooks for day-to-day transactions.

Interested candidates should send their resume with a cover letter and salary requirements to a company Controller.

PAYROLL DUTIES:

Process weekly payroll for 60-100 salaried, hourly, and union employees. Ensure timely and accurate deduction and payment for garnishments, distribute paychecks and/or paystubs.

Deposit weekly payroll taxes and 401(k) deductions

Generate certified payroll reports for DIR compliance

Process monthly/quarterly medical insurance reimbursement payments for qualified employees.

Prepare quarterly and annual payroll reports for various entities

Close the year-end records in the financial system and download new tax tables for payroll

Records keeping: Maintain accuracy of employees’ records in Spectrum, our payroll system. Update non-union and union wages, WC classifications, job titles in accordance with the established policies and procedures.

Inquiries: Respond to employees’ payroll inquiries, research discrepancies, and resolve issues timely.

ACCOUNTS PAYABLE DUTIES:

Process vendor invoices in QuickBooks and upload daily issued checks into our bank's portal.

Collect credit card receipts and record credit card activities in QuickBooks

Resolve vendor issues as necessary.

Contact vendors to resolve problems/ disputes

FAMILY INVESTMENTS PORTFOLIO

Download monthly investment statements and record investment transactions in QuickBooks

Update family and Foundation investment portfolios taking data from the investment reports

Fill out investments subscription agreements paperwork, additions and process redemptions

Prepare monthly cashflow reports.

FAMILY OFFICE & MISCELLANOUS

Download monthly bank statements for various entities

Download K-1s and 1099s as they become available and reconcile to our records

Prepare 1099s, 1099s for various entities

Reconcile bank and credit card statements for various entities

Process monthly reimbursements from various entities

Copy and scan large volume of documents as needed

Requirements:

Payroll experience 5 years +

Bookkeeping experience 5 years +

Experience working for a construction company is desirable

Proficiency in Excel and MS Office

Job Type: Full-time

Pay: $35.00 - $38.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Life insurance
• Paid sick time
• Profit sharing
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift

Work Location: In person