Payroll Coordinator

POSITION SUMMARY
The purpose of your job position is to implement the day-to-day policies and procedures while complying with the federal, state, and local payroll functions and as instructed by the Director of Payroll.
The Payroll Administrator and Accounts Payable will work cooperatively with all departments. They will be committed to always doing the right thing.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for the payroll functions which include assisting Payroll Coordinators with payroll issues, Kronos timekeeping and entry, and enforcing policies and procedures (approx. 75 – 100 employees)
Reviewing and preparing employee timecards in Kronos on a timely basis
Interfacing hours from Kronos to ADP for bi-monthly payroll processing
Completing accurate and timely payroll cycles
Editing and balancing payroll batches in ADP for payment
Maintaining payroll deduction authorization records for employees
Maintaining appropriate W-4 tax records for employees
Ensuring employees receive their checks during scheduled pay cycles
Communicating with department supervisors/managers concerning payroll matters
Verifying employee work and personnel records when necessary
Mailing payroll checks to employees no longer employed
Preparing quarterly payroll reports as required
Preparing tax deposits in accordance with current regulations
Abiding with all facility policies and procedures including not disclosing user ID codes and passwords
Processing invoices in Doc Star and Great Plains
Preparing checks and matching invoices with the checks
Supporting facilities AP personnel with Policy and Procedure
Educating facilities AP personnel
Assisting with vendor inquiries
Month end closing of accounts payable
Ensuring timely and accurate completion of tasks
Supporting the continued growth of the company
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies these are the only duties you will be required to perform as directed by management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

• Per California state mandate, the COVID 19 vaccine is required for this position