Payroll Coordinator

Payroll Coordinator

Full Time - Days

**Starting Pay Rate up to $25/hour; based on experience**

Jennings | Life As It Should Be.At Jennings, each person helps to nurture our values-based culture. Our values are more than words, they are expectations for an environment where people are caring and respectful, as well as creative and fun!

Requirements for a Payroll Coordinator:

• High School Diploma or GED.
• Prior experience in payroll.
• Accounts payable experience preferred.
• Knowledge of payroll software, tax laws relative to payroll, and general office procedures, filing, ability to use an adding machine and experience with computers in necessary.
• Experience with Microsoft Office.
• Organizational skills, attention to detail, ability to communicate, ability to work independently.

Responsibilities for a Payroll Coordinator:

Time & Attendance System

• Updates and maintains Time & Attendance System on an ongoing basis.
• Processes Payroll Punch Adjustment Forms in the Time & Attendance System.
• Adds and deletes staff members in the Time & Attendance System including changing staff member information in an accurate and timely manner.
• Inputs paid time off hours to the Time & Attendance System based on requests received from supervisors and availability of unused hours, including crediting holiday time to all eligible staff members.
• Transfers hours from Time & Attendance System to Payroll System for check processing.
• Train and educate Business Office staff on all time and attendance system procedures and responsibilities.

Payroll

• Ensures that all staff member payroll information is protected and kept confidential.
• Maintains payroll records and revise as required and directed.
• Maintains a staff member master file for each staff member in an accurate and timely manner along with adding, deleting and changing staff member information as required.
• Processes personnel change forms in an accurate and timely manner.
• Prepares and distributes payroll checks along with inserts in an accurate and timely manner as required.
• Investigates hour & salary concerns and notify staff members of action taken.
• Calculates unused paid time off-hours in an accurate and timely manner.
• Calculates earned paid time off for each staff member based on anniversary date and years of service in an accurate and timely manner.
• Prepares and submits various payroll related reports in an accurate and timely manner as required and directed.
• Runs various payroll reports as requested by administration.
• Prepares the various tax reports throughout the year.
• Prepares and distributes W-2's.
• Protects payroll records from loss, defacing or destruction during retention period.
• Tracks hours by department, tracking department transfers and skilled unit hours and dollars.
• Assigns and maintains paid time off hours and verify accuracy of the paid time off accrual on the payroll system.
• Creates and sends direct deposit via personal computer to the bank on a bi-weekly basis.
• Calculates and tracks employee anniversary dates that change due to leave of absence or position changes.
• Follows-up on open payroll checks that have not cleared the bank in a timely manner as directed by the accountant.
• Reconciles all payroll related general ledger accounts on a monthly basis.
• Train and educate Business Office staff on all payroll procedures and responsibilities.

Accounts Payable

• Matches receiving tickets and purchase orders with invoices and verify quantity, price and account number.
• Prepares checks, invoices and pays authorized bills.
• Maintains a neat, organized file of purchase orders, invoices, cancelled checks and paid invoices.
• Follows-up on open accounts payable checks that have not cleared the bank in a timely manner.
• Prepares and distributes 1099's.
• Protects accounts payable records from loss, defacing or destruction during retention period.
• Keeps track of invoices for the month end accrual.

Jennings offers:

• Health Insurance Plans, medical coverage
• Dental Insurance
• Vision, Life, AD&D, Short Term Disability, Critical Illness, and Accident Insurance
• Flexible Spending Account
• Retirement Savings Program (403B)
• On site child care provided through Marymount at Jennings Child Care.
• Superwell Programs to support fitness and overall health and well being.
• Smartchoice Patient Outreach Program, GoodRX, and Nurseline.
• Tuition Assistance
• Faith based, mission driven organization.
• Daily/Weekly Pay with PayActive
• Sparkling clean beautiful environment

Recognized as an Employer of Choice for over a decade!

Garfield Heights: This centrally located campus, offers choices from independent living residences to long-term care. We also provide community-based services such as adult day services, short-term skilled nursing and rehabilitation, home care and hospice.