Payroll Coordinator

Overview of the Role:

The Payroll Coordinator is responsible for the day-to-day payroll functions. This position reports to the Payroll and Accounts Payable Director and must be a self-starter and independent, detail-oriented team member. This team member is primarily responsible for the weekly payroll of all report requests from various departments.

Responsibilities:

• Performs bi-weekly payroll processing and off cycle payrolls for all business units;
• Implement and ensure standard reports are used as tools in the payroll processing function to improve efficiency, including as part of timecard review.
• Processes monthly internal commissions, bonuses, etc.
• Processes equity settlements from Etrade in the ADP TotalSource system
• Calculate required changes to exempt employee payroll
• Retrieve and download various reports needed to prepare journals for payroll entries
• Reviews PEO invoices for accuracy and ensure Accounting and the Cash team receive the information timely
• Ensure PTO requests are cleared timely (and prior to locking timecards) and ensure PTO bank is updated for terminations and leaves of absences
• Perform reconciliations of timecards to the upload file and to the payroll register
• Scanning / saving to share drive all payroll back up for paperless work environment; ensure standardization across team members
• Provides training to employees and managers using ADP Totalsource when ADP support efforts have been exhausted
• Maintains employee listing for expense reporting, travel/driving stipends, online travel and other supplemental accounting systems (may be assigned as primary or backup)
• Assist team members with various tasks including, but not limited to the following:
• Perform the weekly addition of new hires into the Concur Expense Reporting System using information from HR.  Ensure default coding is set up properly so ending accounting will be correct (may be assigned as primary or backup).
• Perform the monthly inactivation of terminated employees using the Census Report (may be assigned as primary or backup).
• Assist Concur Expense Reporting system users with questions they may have.
• Assist with various other tasks and responsibilities as assigned by management.

Required Skills and Experience:

• Must have at least 2-3 years of experience working with payroll - specifically with a sophisticated payroll system (e.g. ADP, Insperity, Paychex, UKG, etc.);
• Must have a general understanding of payroll rules and regulations;
• Education/Licensure:
• Will consider significant relevant experience performing payroll in large organization in lieu of a college degree. 
• Other:
• Intermediate proficiency in Excel, including creating and using pivot tables, VLookup, etc.
• Proficiency in Microsoft Word.
• Basis math skills required (check invoices for math; perform retroactive payroll calculations when needed, etc.)
• Experience with accounts payable & general ledger accounting systems such as Microsoft Dynamics, Lawson Infor, Peoplesoft, Oracle, Coupa, or SAP preferred, but not required.   
• Willingness and capability to learn new things quickly.
• Strong problem analysis and problem-solving skills; Strong follow-up skills ensuring accountability; and clear, concise, and considerate communication skills (providing assistance to users).
• Technology and automated solutions-oriented.
• Well organized with strong attention to detail and analytical skills while maintaining speed in completing work.
• Efficient working style with strict adherence to deadlines.
• Friendly customer service demeanor as this position interacts with all levels of management.
• Able to review payroll timecards in an efficient and complete manner, ensuring compliance to policy and training of supervisors on best practices.
• Confidentiality is of the utmost importance as the individual will be exposed to personal health and compensation-related information.
• Must be willing to work overtime (with Director approval), if needed, during payroll processing days.

Pay Range: $25 - $29 hourly.