Address
Form of work
SalarySummary of Position
This position is responsible for administering Payroll and personnel benefit functions.
Expected Hours of Work
Hours are typically Monday-Friday from 8 am to 4:30 pm. In addition to working office hours, staff may be required to work additional events. Hours may include, nights, weekends, and holidays.
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals to perform these essential functions:
Payroll Administration
- Administer City payroll, including auditing time sheets, working with supervisors and employees, and establishing direct deposit, proper deduction amounts, accruals for all paid and unpaid leaves, recurring entries, etc.
- Post Payroll and make appropriate journal entries, ensuring compliance with State and Federal reporting standards.
- Responsible for timely deposit of payroll taxes, receive garnishments, wage levies, support orders, etc. and compute the proper amounts.
- Run year-end reports for balancing and send out W-2 forms and year-end Federal and State reports.
- Maintain employee payroll records and other department data and reports.
- Work with Human Resources Generalist to complete annual benefit open enrollment, reviewing and verifying employee enrollment, and reviewing and adjusting vendor statements and invoices.
- Administer new hire reporting to the State, conduct employment verifications, unemployment notices, and EEO-4 reporting.
- Answer employee questions related to benefits, leave accruals, and payroll.
- Supporting supervisors with Payroll and benefit questions.
- Determine PERA eligibility, complete and submit enrollment forms.
- Responsible for all PERA reports, including auditing biweekly PERA payroll report, producing annual PERA exceptions report, sending notices and assisting employees and supervisors.
- Provide updates to the insurance carriers and APPRIZE benefit enrollment package.
- Administer COBRA and Chap. 488 by sending appropriate notices, tracking elections and COBRA periods, ensuring proper payments, meeting with employees, and computing termination pay.
- Prepare workers compensation report and work with annual audit.
Other Accounting Duties
- Interact with LOGIS, and correspond with insurance and health representatives in reference to benefits.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Supervisory Responsibility
This position does not have employee supervisory responsibilities.
Minimum and Desired Qualifications
Minimum Qualifications
- Two-year degree in Finance, Accounting, or related field, or equivalent combination of education or experience.
- Three years or more processing payroll along with all the functions of maintaining an accurate payroll/human resources system.
- Knowledge of payroll tasks, benefit policies and tax laws.
- Ability to complete the essential duties and responsibilities of the position with or without reasonable accommodations.
Desired Qualifications
- Bachelor’s degree in Finance, Accounting or related field or equivalent combination of education and experience.
- Knowledge of principles and practices of general accounting.
- Experience with public sector payroll administration.
- Experience using JD Edwards payroll or similar financial system software.
- Experience with benefit administration, including PERA and COBRA.
- Knowledge of PERA or 457 deferred compensation benefit administration.
Competencies
- Communication
- Customer Focus
- Teamwork
- Positive Attitude
- Hard Work
- Equity
- Inclusion
- Decision-Making
- Ethical
- Organized
- Problem Solving
Work Environment and Physical Demands
Work Environment & Physical Demands
Work is conducted primarily indoors. Employees in this position are generally free from work hazards.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:
- Regularly read and interpret documents and other written material.
- Regularly communicate and exchange information with others in person, over the telephone, and using written communication methods.
- Frequently remain in a stationary position and regularly move within the building to attend meetings and access files and office machinery.
- Occasionally traverse around the City to meetings or events.
- Regularly operate computers and other office equipment, such as a copy machine, printer, and telephone, as well as equipment/tools consistently found in municipal finance.
- Occasionally move or transport items weighing up to 25 pounds.
EEO Statement
The City of Golden Valley is an Equal Opportunity Employer in compliance with the Americans with Disabilities Act. It will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
City contribution toward insurance benefits and 100% holiday pay and paid leave accruals.
