Payroll And Benefit Specialist

Position Type:
Business Office/Payroll & Benefits Specialist
Date Posted:
1/18/2024
Location:
Gavin School District 37
Reports To: Business Manager
Department: Business Office
Classification: Non-Union
Contract Dates: July 1 - June 30
FLSA Status: Exempt
Evaluation: Per Support Staff Specific Area
Qualifications:

• Experience in accounting and/or payroll
• Degree in Accounting preferred
• Knowledge of and proficient use of Excel/Google Sheets and Word/Google Docs
• Knowledge of computerized accounting and payroll systems
• Good written and verbal skills
• Accurate data entry skills

Job Description: To perform essential functions of the business office.
Essential Functions and Performance Responsibilities: (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position).

• Maintain payroll records, including the computation required to distribute contractual payments and payroll deductions.
• Maintain Employee Administration database.
• Oversee and assist employees with all components of benefit programs.
• Receive and verify absence reports, substitutes' time cards.
• Receive and verify employee time cards.
• Process payroll on computer and reconcile payroll balances and data, which includes entering and verifying benefit and employee deductions.
• Print and distribute paper checks and distribute electronic pay vouchers via email.
• Monitor electronic timekeeping system.
• Process and distribute deduction checks on a semi-monthly or monthly basis.
• Maintain records covering all deductions including wage garnishments.
• Provide payroll, employee benefit and other needed information to the District auditor.
• Prepare and submit monthly, quarterly, annually and fiscal year-end reports within required timelines:
  
  • Illinois Municipal Retirement Fund
  • Illinois Teachers' Retirement Fund
  • Federal and State taxes
  • Employee Earnings for the Annual Statement of Publication
  • Employee annual tax statements (W2's)
  • Affordable Care Act (ACA)
• Prepare correspondence related to payroll as needed.
• Record, verify and reconcile payroll liabilities on a monthly basis and prepare reports.
• Collaborate with the Administrative Assistant to the Superintendent on employee pay matters.
• Provide information to employees regarding pay or deduction inquiries.
• Back-up to Accounts Payable.
• Run ad hoc payroll reports as needed
• Perform other duties as assigned.

Gavin School District 37 assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
Physical Demands:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud. Duties are performed indoors and occasionally outdoors.