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Form of workAt CCMSI, we look for the best and brightest talent to join our team of professionals. As a leading Third Party Administrator in self-insurance services, we are united by a common purpose of delivering exceptional service to our clients. As an Employee-Owned Company, we focus on developing our staff through structured career development programs, rewarding and recognizing individual and team efforts. Certified as a Great Place To Work, our employee satisfaction and retention ranks in the 95th percentile.
Reasons you should consider a career with CCMSI:
- Culture: Our Core Values are embedded into our culture of how we treat our employees as a valued partner-with integrity, passion and enthusiasm.
- Career development: CCMSI offers robust internships and internal training programs for advancement within our organization.
- Benefits: Not only do our benefits include 10 paid holidays, but they also include Medical, Dental, Vision, Life Insurance, Critical Illness, Short and Long Term Disability, 401K, and ESOP.
- Work Environment: We believe in providing an environment where employees enjoy coming to work every day, are provided the resources needed to perform their job and claims staff are assigned manageable caseloads.
Summary:
The Part-Time Office Assistant plays a crucial role in supporting the day-to-day administrative and operational functions of the HR and Marketing departments. This position’s responsibilities involve a combination of administrative tasks and basic marketing support.
This position will work 25-27.5 hours per week.
Essential Functions:
- Prepares new hire and exit packets accurately and timely as requested.
- Audits timecards for completion each pay period as directed and follows up with managers for incomplete signoffs.
- Provides backup to Graphic Designer/Marketing Specialist for requests for information.
- Supports RFP Specialist.
- Completes data entry.
- Coordinate the shipping and promotional item ordering of convention items for regional and national convention requests.
- Maintains marketing room inventory, including ordering replacements and letting the Marketing Specialist know when supplies are low.
- Manages small marketing projects like updating and printing, binding and converting and manipulating PDF files.
- Ability to run and maintain printers and other office machinery in the marketing department.
- Assists with shipping of items for multiple teams.
- Ability to get along with others.
- Assist with all required marketing efforts.
- Responsive to internal and external client needs.
- Other duties, as assigned.
Requirements:
- Excellent verbal and written communication skills are essential for communicating verbally and /or in writing both internally and externally.
- Must be detailed oriented and able to work well under deadline pressure while remaining focused.
- Recognizing and correcting errors and inconsistencies.
- Experience with print production is a plus
- Familiar with standard concepts, practices, and procedures and terminology within marketing.
- Excellent communication skills amongst peers and management.
- Ability to convey concepts and ideas clearly.
- High energy level and team player.
- Strong written and oral communication skills.
- Individual must be a self-starter with strong organizational abilities.
- Ability to multi-task and prioritize required.
- Ability to operate general office equipment and perform clerical duties.
- Flexibility, initiative, and the ability to work with a minimum of direct supervision a must.
- Discretion and confidentiality required.
- Ability to work as a team member in a rapidly changing environment.
- Ability to prioritize, attention to detail, professionalism, and ability to communicate well with management and different departments
- Reliable, predictable attendance within client service hours for the performance of this position.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High School graduate or equivalent.
Computer Skills
Comprehensive knowledge of Photoshop, InDesign, Corel, Illustrator, and various other design software is preferred.
Advanced knowledge of Microsoft Office (Word®, Excel®, PowerPoint®).
Working knowledge of both PC and Mac Platforms.
WORKING CONDITIONS
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Object Handling Categories
Work requires the ability to lift/carry objects routinely as follows:
Light Lifting: No lifting of objects weighing more than 15 pounds on a regular basis.
Other Physical Demands (check all that apply)
Work requires the ability to sit or stand up to 7.5 or more hours at a time.
Work requires sufficient auditory and visual acuity to interact with others
CORE VALUES & PRINCIPLES
Responsible for upholding the CCMSI Core Values & Principles which include: performing with integrity; passionately focus on client service; embracing a client-centered vision; maintaining contagious enthusiasm for our clients; searching for the best ideas; looking upon change as an opportunity; insisting upon excellence; creating an atmosphere of excitement, informality and trust; focusing on the situation, issue, or behavior, not the person; maintaining the self-confidence and self-esteem of others; maintaining constructive relationships; taking the initiative to make things better; and leading by example.
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