Part-Time Office Assistant

Custom Climates is a premier HVAC company located in Auburn NH. We are a growing company that has a well-established reputation as a leading Mitsubishi Ductless Elite Diamond Contractor.

Currently, we are looking for an Office Assistant to the general manager. Your role will include many aspects of organization, scheduling, job costing, and customer service.

Office manager duties and responsibilities include answering phones, scheduling appointments for the service and install department, reconciling job costing and reviewing performance of projects and calls. You are the central support person for all employees and communications through the company.

Previous experience as a front Office Assistant or office administrator would be an advantage. A successful Office Assistant should have experience with a variety of office software (microsoft office, email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office Assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation of the service and installations provided by the company to our customers.

Responsibilities

• Serve as the point person for Office Assistant duties including: phone incoming/outgoing, job costing, invoicing, scheduling, product supplies, progress tracking, efficiency data and modeling, ordering office supplies, equipment, bills, bank runs and other errands
• Schedule meetings and appointments for employees and management
• Maintain the office condition and clean front office space on occassion
• Organize office operations and procedures

• Work with bookkeeper to ensure all financials are up to date, payroll is run, and other account-related items are kept up to date
• Ensure accurate and timely reporting on job performance and service department

Skills

• Proven experience as an Office assistant, Front Office Assistant or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g. computers, fax machines, and printers)
• Familiarities with email scheduling tools, like Email Scheduler and Outlook
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 3 years (Preferred)

Work Location: In person