Part-Time Office Assistant

Our client, a growing furniture and design company based out of Irving, TX is looking for a part time Office Assistant/AP Specialist to join their team. This position will work 20-30 hours per week in office - the team can be flexible with which days and times you're in office as long as your schedule is consistent. They have a great culture, creative environment, and supportive team!

About the role:

We are looking for a positive, part-time, team player that enjoys a fun, fast-paced office environment.

Primary Responsibilities:

• Answer incoming calls to the property
• Processing of invoices in Accounts Payable every week
• Managing vendor communication and relationships
• Providing excellent customer service to internal and external customers
• Working closely with the Design Coordinator on product orders

Skills and Experience:

• Well-developed organization skills
• Great attention to detail and taking pride in your work
• Positive attitude and superior customer service
• Interest and ability to take proactive ownership of tasks
• Knowledge of administrative and clerical procedures and systems such as word processing, managing filed and records, accounts payable and other office procedures
• Some AP experience
• Reliable and dependable
• Ability to be self-motivated and self-directed.

Specific Responsibilities:

Accounts Payable

• Complete credit applications for new vendors
• Maintain the vendor credits and follow up when necessary
• Reconcile the vendor monthly statements and resolve issues
• Create freight purchase orders
• Create “bills” in Storis for each invoice preparing for posting
• Stamp and mail checks to vendors
• File vendor paid invoices
• Compile the credit card payments and post in Storis
• Manage the Cash Requirements sheet
• Allocate the American Express charges to expenses
• W-9 requests and follow up for new vendors

General Office

• Federal Express requests
• Office supply orders
• Arrange for donation of products when directed
• Maintain the cleanliness of the fridge and microwave
• Manage the postage machine – add funds
• Arrange the shredding schedule as necessary
• Answer the phone for incoming calls
• Get the mail and distribute
• Announce checks from clients to the design team
• Assist with the monthly accounts receivable
• Assist with the maintenance and function of barcode scanners, label printers, phones, computers, copier and printers

Design Related

• Accessory invoices
• Designer travel invoices

Warehouse Related

• Liaison to the warehouse for barcode scanners
• Assist with inventory

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 30 per week

Schedule:

• Monday to Friday

Work Location: In person