Part-Time Executive Assistant

OpsAssist helps young companies understand, grow, and excel in the technical areas that have become so imperative in the online world. Experienced OpsAssist professionals guide company leadership through the tech-heavy areas of business, providing meaningful long-term instruction along the way.

By performing customized services ranging from Engineering Team Management to DevOps and Privacy guidance, OpsAssist is in the business of helping businesses grow, one technical obstacle at a time.

Job Overview:

We are seeking a highly organized, detail-oriented, versatile, and outgoing individual to join our team. The role is primarily as an Executive Assistant. However, there is a need to flex into many areas of the business. You will provide administrative support to our leadership team and ensure the smooth operation of the company. This is a part-time position and is available either as a part-time employee with the possibility of it converting to full-time in the future with opportunities for career growth or as a contractor with the possibility if it converting to employee in the future.

Duties:

- Manage calendars, schedule appointments, and coordinate meetings

- Prepare and edit correspondence, reports, and presentations

- Conduct research and gather information for various projects

- Perform clerical tasks such as typing, data entry, proofreading, and filing

- Coordinate travel arrangements and accommodations

- Act as the first point of contact for internal and external stakeholders

- Provide administrative support to the leadership team as needed

- Assist with front desk duties and provide excellent customer service

- Check mail; organize and scan paperwork; register and manage accounts

- Manage timesheets and generate customer invoices

- Generate contracts and reports from provided information

- Manage social media accounts, blog posts, and customer mailings

- Complete errands and other odd jobs as needed and appropriate

- Work with vendors to accomplish these tasks where appropriate

Qualifications:

- Proven experience as an administrative or Executive Assistant

- Proficient in using Google Suite (Docs, Sheets, Slides) and other office software

- Strong organizational skills with the ability to prioritize tasks effectively

- Excellent written and verbal communication skills

- Attention to detail and accuracy in all work tasks

- Ability to handle sensitive and confidential information with discretion

- Strong problem-solving skills and ability to work independently

- Previous experience in customer service is a plus

- Basic design skills to make reports and presentations look nice is a plus

- Experiencing managing social media accounts a plus

- Willingness to have initial discovery calls with new prospective customers not necessary, but a plus

- Willingness to use your LInkedIn profile to work with our social media partner to generate leads not necessary, but a plus

We offer competitive compensation based on experience. This is a great opportunity for someone looking to grow their career in an administrative role. If you are a motivated individual with excellent organizational skills, we would love to hear from you.

Please note that all positions at our company are paid positions. We do not offer unpaid internships.

Job Type: Part-time

Pay: $20.00 - $30.00 per hour

Expected hours: 5 per week

Benefits:

• Flexible schedule

Schedule:

• Choose your own hours

Work Location: Hybrid remote in New York, NY 10013