Paralegal (Hybrid Role)

We are a dynamic Los Angeles business and real estate litigation law firm seeking an additional experienced Legal Secretary to join our team. With a commitment to delivering top-tier service to our clients, we are looking for a dedicated professional who can navigate the complexities of litigation support with precision and diligence.

KEY RESPONSIBILITIES

Case Management

• Organize, create, and update client litigation file documents on our server sourced from attorneys, clients, courts, and adversaries.
• Manage, assign, and follow up on case tasks and status using Asana, ensuring timely progression.
• Provide regular case status updates to clients for transparency and rapport.
• Review and digest court case summaries/rulings, updating the attorney promptly.
• Prepare Monthly Case Status Reports and Participate in Monthly Case Reports Meetings alongside the Managing Attorney and Paralegal to discuss case progression and strategies.

Calendaring

• Diligently calendar, monitor, and reschedule court dates and crucial deadlines.
• Draft and dispatch Notices concerning Continuances and Court Rulings.

Scheduling

• Efficiently schedule and confirm client and adversary video conferences on Zoom, ensuring smooth communication channels.

Phone Reception

• Answer incoming client calls, respond to general inquiries, and direct calls, voicemails, and faxes to the appropriate paralegal or attorney.

Vendor Management

• Coordinate with and oversee external vendors, including process servers and private investigators. Ensure timely payments of vendor invoices, streamlining our external partnerships.

Document Filing & Service

• E-file documents with courts and manage process servers.
• E-serve adversaries and clients, and handle scanning and copying as needed.

Mail Handling

• Collect mail from our Pasadena location a few times per month for important documents.
• Handle and dispatch occasional outgoing mail that cannot be sent via email or fax.

Litigation Document Preparation

• Draft and manage Judicial Council form court documents, correspondence, and other case documents.

QUALIFICATIONS

• 3-5 years of experience as a Legal Assistant/Secretary, preferably in business/real estate litigation.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.

Our compensation package includes a full-time salary, monthly bonuses, health insurance, retirement plan, paid holidays, paid-time-off, and a remote work-life balance schedule.

If you are a proactive, detail-oriented professional with a knack for litigation support and management, we want to hear from you. Join us in making a difference in the world of business and real estate litigation.

Interested candidates, please submit your resume and a brief cover letter detailing your experience.

We are an equal-opportunity employer.

Apply today!

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Will you be able to drive to the office 10% of the time?

Education:

• Bachelor's (Preferred)

Experience:

• Legal Assistant or Secretary: 3 years (Preferred)
• Family law: 3 years (Preferred)
• Real Estate and/or Business Litigation: 3 years (Preferred)

License/Certification:

• Paralegal Certificate (Preferred)

Work Location: Hybrid remote in Pasadena, CA 91101