Operations And Office Assistant

Hiring Company Description:

Our company is the leading provider of parking lot striping throughout the US, with over 20 years of experience in the industry, and we are now bringing it to SE Phoenix. 1-800-Striper has worked with some of the top Paving, Sealing, and Property Management companies in and we take pride in delivering outstanding service. Our innovative approach to training and working smart has led to our record growth. If you like working with your hands, want to leverage Paid On-the-Job training, and can work well on a team, we may be the right career choice for you! Reach out to us today. We would love to talk with you!

Summary/Objective

Why Work at This Company?

We need you! We are looking for a highly motivated person who is eager to grow professionally with us! We are an emerging company, bringing 1-800-STRIPER to the Southeast Valley and surrounding area, with lots of opportunities to grow and fill in bigger shoes as the company grows!

We want someone who loves to work hard but also desires to enjoy going to work every day. The Operations and Office Assistant position is responsible for office activities, including mail, purchasing requests and facilities. Also responsible for back-office activities, including accounts payable, account receivable, human resources, and other assignments as assigned. Part of this position is to be a business assistant to the owner performing tasks such as maintaining calendar, writing emails, etc.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Partners with owner to ensure effective telephone, mail, and email communications both internally and externally to maintain professional image.

· Oversees the maintenance and alteration of office areas and equipment, as well as layout, and arrangement.

· Arranges the purchase of office supplies and furniture, office equipment, etc., in accordance with company purchasing policies and budgetary restrictions.

· Maintains office equipment.

· Applies customer payments, researches, and solves payment discrepancies, adjusts accounts as needed, prepares bank deposits.

· Processes check requests and tax payments, successfully manages all vendors and vendor payments, maintains immaculate records, and completes all projects as assigned, ensures all negotiated contracts are paid as agreed upon.

· Actively involved in the employee onboarding process, administers various human resource plans and procedures; assists in the development and implementation of personnel policies and procedures; prepares and maintains the employee handbook and the policies and procedures manual, maintains all employee records; including reviews, pay rates, and benefits in compliance with applicable legal requirements.

· Prepare and distribute marketing material. Keep customer list current.

· Use the CRM system for tasks such as creating estimates, invoices, and scheduling.

Competencies

· Initiative

· Leadership

· Time Management

· Decision Making

· Communication Proficiency

· Organization Skills

· Ethical Conduct

· Human Resources Capacity

· Financial Management

· Technical Capacity

Work Environment

This job operates in a professional digital office environment. This role routinely uses standard office equipment such as computers and phones. The candidate must have a workspace and availability to take customer calls and do work from home. As the role expands, additional needs to be at a physical office location will likely increase.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is a sedentary role. The employee frequently is required to use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 25 pounds.

Travel

No travel is expected for this position.

Required Education and Experience

· High School Degree or equivalent.

· Must love working and serving co-workers, customers, and vendors.

· Must be familiar in a digital working environment.

· Have a positive attitude and a willingness to learn and grow.

Preferred Education and Experience

· Experience in Human Resources.

· Prior experience in an office setting.

· Customer engagement or sales experience.

AAP/EEO Statement

Our company is committed to equal employment opportunity. We will not discriminate against employees or applicate for employments on any legally recognized basis {“protected class”} including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Types: Full-time, Part-time

Pay: $16.00 - $19.00 per hour

Expected hours: 20 – 30 per week

Schedule:

• Day shift
• Monday to Friday
• Morning shift

Work Location: Hybrid remote in Mesa, AZ 85212