Operations Administrative Assistant (Entry Level)

The Operations Administrative Assistant must be detail-oriented, outcome-oriented, team-oriented, and be able to work in a fast-paced environment. The position is responsible for assisting the Senior Purchasing Specialist and Operation Managers in managing daily procurement, planning, production, and supply chain activities.

Primary Duties and Responsibilities:

• Assist with ordering materials, supplies, and services, and follow through with suppliers on shipment and delivery
• Place purchase orders within an ERP system based on customer orders and forecasting information, min-max requirements, or internal requests
• Work closely with the materials and production teams to ensure the required material is in place for the manufacturing build plan
• Support material management and operation goals on quality improvements, cost reductions, product delivery, inventory reduction, lead-time reduction, and customer focus
• Initiate and analyze supplier quotations; verify material requisitions for accuracy in specifications, order quantities, etc.
• Determine the best supply source by evaluating price, lead time, quality, manufacturing capabilities, and service support; prepare the information required to process a purchase order.
• Be proactive as opposed to reactive in preventing stock outages
• Maintain good relationships with suppliers
• Work closely with Operations, Engineering, Accounting, Sales, and Inventory Control departments
• Perform other duties as assigned

Qualifications:

• Bachelor of Arts or Science degree, minimum
• 0 – 3 years of related or professional experience
• Experience with Enterprise Resource Planning (ERP) / Materials Requirement Planning (MRP) systems is a plus
• Purchasing experience within a manufacturing environment is a plus
• Ability to multitask, take the initiative, be resourceful, and be customer-oriented
• Have detailed analytical skills, with strong attention to detail and accuracy
• Ability to prioritize and meet deadlines
• Ability to track procurement activity
• Excellent communication, organizational, problem-solving, and people skills
• Experience with Microsoft Office Applications
• US Citizens or Green Card holders only

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Work Location: In person