Address
Form of workSalary: $18.40 - $29.37 Hourly
Location : Fort Lauderdale, FL
Job Type: Full-Time
Job Number: 1411957
Department: Port Ops Harbormaster
Opening Date: 03/06/2024
Closing Date: 3/15/2024 5:00 PM Eastern
Veterans' Preference Notice: Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.
REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for Office Support Specialist.
Minimum Education and Experience RequirementsRequires six (6) months of clerical or closely related experience.
Benefits of Broward County Employment
Health Benefits
Florida Retirement System (FRS) - Pension or Investment Plan
General Description
The Office Support Specialist in the Port Everglades Operations Division Harbormaster section performs specialized Office Support work involving the use of a computer, software applications, and other office equipment. This position works under close general supervision according to set procedures but determines how or when to complete tasks.
Minimum Education and Experience Requirements
Requires six (6) months of clerical or closely related experience.
Special Certifications and Licenses Required
Ability to secure and maintain a valid Florida Driver's License at the time of appointment and for the duration of employment.
Ability to secure and maintain a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment.
Ability to secure and maintain a valid Seaport Business Purpose Credential for the duration of employment.
Preferences
Associate degree in business administration or a related field
Bachelor's degree in business administration or a related field
2+ years' experience using Microsoft Office Suite
2+ years' experience creating and maintaining manual and electronic records, creating and maintaining spreadsheets/databases, and reviewing supplementary payroll information-hours worked, time off, overtime worked, leave requested/taken, etc.
2+ years of PeopleSoft or similar software purchasing-related experience
1+ years of data entry experience
1+ years' experience working with KRONOS or other similar payroll system
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Reviewing time cards, leave requests, and related documents for supervisors' approval to ensure employees are paid correctly and leave balances are accurate.
Preparing various correspondence, notifications, forms, meeting minutes, and related documents to communicate information to staff and/or the public; processes requests for agency materials/information received by phone, fax, email, or in-person to provide patrons with requested materials/information.
Filing various correspondence, documents, requests received, and other forms and materials to document activities and comply with agency and state records management, as well as agency operating policies and procedures.
Preparing purchase requisitions
Maintaining adequate supplies, materials, and equipment to ensure the availability of items needed for efficient operations.
Using the Harbormaster Vessel Scheduling software to assist staff and/or the general public and to create reports.
Assisting HR and Risk Management with employee concerns related to FMLA, Workers' Compensation Claims, and other matters.
Creating and maintain a variety of manual and/or electronic files to facilitate case or work management and tracking and facilitate storage and retrieval of information.
Delivering, retrieving, and sorting mail to determine which mail processor to use and/or direct it to the appropriate division/person.
Assisting in disseminating information regarding vessel movement to agents and the general public.
Maintaining Cruise Schedule Master File using applicable software programs on a personal computer.
Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, or sexual orientation.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of electronic office equipment within moderate tolerances or limits of accuracy.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
Competencies
Plans and prioritizes work to meet commitments aligned with organizational goals. Adopts a sequence of activities that allows for optimal efficiency and effective coordination with others. Makes skillful use of resources and support to deliver efficient, high-quality work.
Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Consistently achieves results, even under tough circumstances. Does what is necessary to meet goals and deliver expected results with acceptable quality. Shows consistent effort to complete even unpleasant or routine tasks in a timely manner; maintains work focus despite obstacles or setbacks.
Handles conflict situations effectively, with a minimum of noise. Disagrees with others in a respectful and tactful manner; handles conflicts and differences of opinion in a calm, composed manner; rebounds from conflicts without animosity.
Relates openly and comfortably with diverse groups of people. Maintains an open, friendly, and accepting demeanor when interacting with others; starts conversations and builds rapport; listens attentively and responds non-defensively when given advice, instruction, or critical feedback.
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others' perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.
Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Gains a basic understanding of how to get things done; seeks guidance to understand the organization and to find needed information. Works in a way that basically aligns with the culture.
Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Seeks and responds to constructive feedback in a positive and professional way. Seeks to understand own impact on others; acknowledges mistakes and finds ways to avoid repeating them.
County Core Values
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within your applications?
02
Will you possess a valid Florida Driver's License at time of appointment? (Note: this does not include a "Learner's Permit")
03
Check the appropriate box below, as it relates to a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment.
04
Do you have six months of clerical, Office Support or closely related?
05
Describe your clerical, Office Support, or closely related experience.
06
What is the highest degree you have obtained with major coursework in business administration or a related field?
07
How many years of experience using Microsoft Office Suite?
08
Describe your experience with Microsoft Office Suite.
09
How many years of experience do you have creating and maintaining manual and electronic records, creating and maintaining spreadsheets/databases, and reviewing supplementary payroll information such as hours worked, time off, overtime worked, leave requested/t...
Location : Fort Lauderdale, FL
Job Type: Full-Time
Job Number: 1411957
Department: Port Ops Harbormaster
Opening Date: 03/06/2024
Closing Date: 3/15/2024 5:00 PM Eastern
Veterans' Preference Notice: Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.
REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for Office Support Specialist.
Minimum Education and Experience RequirementsRequires six (6) months of clerical or closely related experience.
Benefits of Broward County Employment
- Eleven (11) paid holidays each year
- Vacation (Paid Time Off) = 2 weeks per year
- Tuition Reimbursement (Up to 2K annually)
- Up to 40 hours of Job Basis Leave for eligible positions
- Paid Parental Leave
Health Benefits
- High Deductible Health Plan - bi-weekly premiums: Single $10.39 / Family $76.94
Includes a County Funded Health Savings Account of up to $2400 Annually - Consumer Driven Health Plan - bi-weekly premiums: Single $78.64 / Family $273.13
Florida Retirement System (FRS) - Pension or Investment Plan
- 457 Deferred Compensation county matches up to $2,600 a year.
General Description
The Office Support Specialist in the Port Everglades Operations Division Harbormaster section performs specialized Office Support work involving the use of a computer, software applications, and other office equipment. This position works under close general supervision according to set procedures but determines how or when to complete tasks.
Minimum Education and Experience Requirements
Requires six (6) months of clerical or closely related experience.
Special Certifications and Licenses Required
Ability to secure and maintain a valid Florida Driver's License at the time of appointment and for the duration of employment.
Ability to secure and maintain a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment.
Ability to secure and maintain a valid Seaport Business Purpose Credential for the duration of employment.
Preferences
Associate degree in business administration or a related field
Bachelor's degree in business administration or a related field
2+ years' experience using Microsoft Office Suite
2+ years' experience creating and maintaining manual and electronic records, creating and maintaining spreadsheets/databases, and reviewing supplementary payroll information-hours worked, time off, overtime worked, leave requested/taken, etc.
2+ years of PeopleSoft or similar software purchasing-related experience
1+ years of data entry experience
1+ years' experience working with KRONOS or other similar payroll system
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Reviewing time cards, leave requests, and related documents for supervisors' approval to ensure employees are paid correctly and leave balances are accurate.
Preparing various correspondence, notifications, forms, meeting minutes, and related documents to communicate information to staff and/or the public; processes requests for agency materials/information received by phone, fax, email, or in-person to provide patrons with requested materials/information.
Filing various correspondence, documents, requests received, and other forms and materials to document activities and comply with agency and state records management, as well as agency operating policies and procedures.
Preparing purchase requisitions
Maintaining adequate supplies, materials, and equipment to ensure the availability of items needed for efficient operations.
Using the Harbormaster Vessel Scheduling software to assist staff and/or the general public and to create reports.
Assisting HR and Risk Management with employee concerns related to FMLA, Workers' Compensation Claims, and other matters.
Creating and maintain a variety of manual and/or electronic files to facilitate case or work management and tracking and facilitate storage and retrieval of information.
Delivering, retrieving, and sorting mail to determine which mail processor to use and/or direct it to the appropriate division/person.
Assisting in disseminating information regarding vessel movement to agents and the general public.
Maintaining Cruise Schedule Master File using applicable software programs on a personal computer.
Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, or sexual orientation.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of electronic office equipment within moderate tolerances or limits of accuracy.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
Competencies
- Plans and Aligns
Plans and prioritizes work to meet commitments aligned with organizational goals. Adopts a sequence of activities that allows for optimal efficiency and effective coordination with others. Makes skillful use of resources and support to deliver efficient, high-quality work.
- Ensures Accountability
Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
- Drives Results
Consistently achieves results, even under tough circumstances. Does what is necessary to meet goals and deliver expected results with acceptable quality. Shows consistent effort to complete even unpleasant or routine tasks in a timely manner; maintains work focus despite obstacles or setbacks.
- Manages Conflict
Handles conflict situations effectively, with a minimum of noise. Disagrees with others in a respectful and tactful manner; handles conflicts and differences of opinion in a calm, composed manner; rebounds from conflicts without animosity.
- Interpersonal Savvy
Relates openly and comfortably with diverse groups of people. Maintains an open, friendly, and accepting demeanor when interacting with others; starts conversations and builds rapport; listens attentively and responds non-defensively when given advice, instruction, or critical feedback.
- Communicates Effectively
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others' perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.
- Organizational Savvy
Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Gains a basic understanding of how to get things done; seeks guidance to understand the organization and to find needed information. Works in a way that basically aligns with the culture.
- Demonstrates Self-Awareness-Awareness
Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Seeks and responds to constructive feedback in a positive and professional way. Seeks to understand own impact on others; acknowledges mistakes and finds ways to avoid repeating them.
County Core Values
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within your applications?
- Yes
- No
02
Will you possess a valid Florida Driver's License at time of appointment? (Note: this does not include a "Learner's Permit")
- Yes
- No
03
Check the appropriate box below, as it relates to a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment.
- Currently possess a TWIC.
- Do not currently have a TWIC but have the ability to obtain one within 60 days and maintain for the duration of employment at Port Everglades.
- Unable to meet the requirement of obtaining a TWIC within 60 days of employment at Port Everglades.
04
Do you have six months of clerical, Office Support or closely related?
- Yes
- No
05
Describe your clerical, Office Support, or closely related experience.
06
What is the highest degree you have obtained with major coursework in business administration or a related field?
- Associates Degree
- Bachelors Degree
- None
07
How many years of experience using Microsoft Office Suite?
- None
- 1 year or less
- 2 years or more
08
Describe your experience with Microsoft Office Suite.
09
How many years of experience do you have creating and maintaining manual and electronic records, creating and maintaining spreadsheets/databases, and reviewing supplementary payroll information such as hours worked, time off, overtime worked, leave requested/t...
