Office Support

Military & Commercial Fasteners

Job Title:Office Support

Department: Finance

Reports To: Controller

FLSA Status: Nonexempt

SUMMARY

Organizes and manages various assignments and interoffice duties, while answering the telephone, directing calls, answering questions, and greeting visitors. In addition, there will be light accounting and data entry duties, having an accounting background would be a plus!

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Answers telephones, routes and screens calls, responds to inquiries from the public, and provides information about the organization.

· Greets each visitor in a friendly, welcoming manner and ensures they sign in and out.

· Maintains professional appearance of lobby.

· Coordinates inbound and outbound office mail.

· Maintains spreadsheet by entering and totaling cash amounts received by check.

· Monitors access of visitors to the main building at MCF HQ facility

· Maintains companywide confidentially when answering calls, completing assignments, relaying messages, routing mail, and others.

· Prepares various documents and performs basic bookkeeping, word processing, and filing duties.

· Manages scheduling of the MCF Conference Room and other areas

· Monitors availability of personnel

· Scans and processes Proof of Delivery, Accounting Invoices, and other documents into documentation system.

· Transmits and delivers facsimiles using e-mail.

· Supports Administration and other internal departments with duties as assigned.

· Performs other duties as needed.

SUPERVISORY RESPONSIBILITIES

This job requires no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

· Strong organizational skills, ability to prioritize, and multi-task.

· Ability to speak, read, write, and understand English.

· Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

· Capable of defining problems, collecting data, establishing facts, and drawing valid conclusions

· Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

· Proficient user knowledge of Microsoft Office, Windows, and willing to learn others.

· Displays original thinking, creativity, and problem-solving skills.

EDUCATION and/or EXPERIENCE

· High School diploma or equivalent

· Receptionist/Front Desk experience required.

CERTIFICATES, LICENSES, REGISTRATIONS

N/A

INTERPERSONAL SKILLS

Ability to build rapport with customers and coworkers and to project a calm, positive image while under stress and dealing with difficult problems and people. This job requires daily contact with supervisors, managers, employees, and customers. Receptionists have a unique responsibility of making a good first impression, which can impact the success of MCF for a long time. Typically, these are the first people that visitors interact with, so this person must be extremely friendly, professional, and helpful.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and listen. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 20lbs. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

During visits to areas of operations an employee may be exposed to extreme cold or hot weather conditions and is occasionally exposed to fumes or airborne particles and moderate to loud noise.

Job Type: Part-time

Expected hours: 20 per week

Schedule:

• Day shift

Application Question(s):

• What is your hourly rate requirement?

Education:

• High school or equivalent (Required)

Experience:

• Receptionist: 1 year (Preferred)
• Accounting: 1 year (Preferred)
• Data entry: 1 year (Preferred)

Ability to Relocate:

• York, PA 17406: Relocate before starting work (Required)

Work Location: In person