Office Of Advancement Special Event Coordinator

Responsibilities include administrative support, project management, and event management. The coordinator plays a critical role in supporting internal advancement events.

Primary Duties & Responsibilities

• Provide event support to various internal advancement events.
• Duties may include: 
  • Coordination of logistics such as event timelines
  • RSVP tracking
  • Briefing packet to needed parties
  • Preparation of event materials
  • Communication and invitation process
  • Reservation management and design
  • Onsite setup
  • Budgeting, catering
  • Audio-visual and technical planning
  • Other vendor arrangements,
  • Post-event evaluation
• Serve as a resource for the Director of the Career and Alumni Network in managing special projects
• Provide staff support for Special Event activities which include but are not limited to Homecoming, campaign kickoffs, building dedications, groundbreakings, commencement, and other special projects

Knowledge and Skills

• Bachelor’s degree
• Three years of work experience in event planning, or an equivalent combination of education and experience.

Successful applicants will demonstrate a commitment to cultural diversity and the ability to work with individuals or groups from diverse backgrounds.

All offers of employment with Valparaiso University are contingent upon clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, background checks will also include credit history. Background checks will be conducted on all final candidates for employment.

To be considered for this position you must upload:
•Cover letter
•Resume
•List of 3 professional references
•Answer all the application questions

Please address cover letter to:
Lori Miltenberger, Director of Career & Alumni Network
Valparaiso University
Valparaiso, Indiana 46383