Office Manager

Position Title: Office Manager

Company Overview

Robin Realty is a small and entrepreneurial developer, owner and operator of real estate located in Santa Clarita. The Company is involved in a variety of asset classes located predominantly in southern California including multifamily, retail, and self-storage.

Position Overview

We are seeking a highly organized and detail-oriented Office Manager to join our team. The ideal candidate will play a crucial role in supporting the daily operations of our Real Estate business. This individual will be responsible for handling various administrative tasks, managing financial records, and providing support to the management team.

Entity Management & Compliance

· Ensure compliance with legal and regulatory requirements related to company entities, including but not limited to business registrations, licenses, and permits.

· Maintain accurate and up-to-date records for each entity, including articles of incorporation, operating agreements, and corporate resolutions.

· Coordinate the formation and dissolution of business entities as needed, in collaboration with legal counsel and relevant stakeholders.

· Monitor deadlines for filings and renewals, such as annual reports and tax filings, and ensure timely submission.

Office, Facilities, & Records Management

· Manage relationships with vendors and service providers.

· Negotiate contracts and pricing agreements with vendors to ensure favorable terms.

· Serve as the primary point of contact for IT support and troubleshooting.

· Ensure the office environment is organized and conducive to productivity.

· Maintain organized filing systems for both physical and electronic documents.

· Develop and implement document retention policies.

· Oversee office supplies inventory and place orders as needed.

Liaison with External Bookkeepers and Accountants

· Serve as the primary point of contact for external bookkeeping and accounting professionals.

· Provide support in categorizing and reconciling uncategorized transactions and preparing marked-up statements.

· Coordinate the transfer of financial records, statements, and reports to external parties as required.

Human Resources Support

· Assist in payroll processing and employee benefits administration.

· Maintain personnel records and ensure compliance with employment regulations.

Special Projects

· Assist in organizing real estate project needs and tracking milestones / tasks.

· Collaborate with team members & owner on ad-hoc projects and initiatives to support business growth and efficiency.

· Monitor progress and provide feedback to ensure tasks are completed accurately and on time.

Qualifications

· Bachelor's degree in Business Administration, Accounting, Finance, or related field preferred.

· Prior experience in office management or administrative support roles is desirable.

· Prior experience in bookkeeping or QuickBooks Online would be helpful, not required.

· Property management experience is preferred but not required.

· Strong organizational skills and attention to detail, with the ability to multitask and prioritize workload effectively.

· Excellent communication and interpersonal skills, with the ability to interact professionally with clients and team members.

· Proficiency in Microsoft Office suite (Word, Excel, Outlook)

· Ability to maintain confidentiality and handle sensitive information with discretion.

Compensation

· Competitive base salary $50,000 - $70,000 per year, commensurate with experience and qualifications

· Performance-based bonus, based on achieving specific performance goals

· Benefits include health insurance coverage, paid time off (PTO) and Professional development allowance

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Santa Clarita, CA: Relocate before starting work (Required)

Work Location: In person