Office Manager - Sheriff's Office

Position Summary: The Office Manager performs a variety of routine and complex clerical, administrative, and secretarial work in support of the Sheriff’s Department. This position requires exercise of discretion, independent judgment, and independent thought.

Essential Job Functions:

• Use computer and software applications to accurately type and edit basic correspondence, enter, and retrieve data, search databases, conduct research, create documents, and send emails.
• Process various documents and ensure that all necessary forms are complete and accurate.
• Review and respond to public record requests for compliance with state statutes.
• Answer and route telephone calls, appropriately greet the caller, and take accurate messages.
• Assist the public/employees at the front counter and display excellent customer service.
• Process incoming and outgoing mail.
• Schedule appointments, maintain monthly calendar, and attend all office meetings and trainings.
• Process inmates in and out of the jail, assist the Jailer with processing jail documentation, bonds, commitments, and jail reports.
• File case reports and balance jail checkbooks/phone cards.
• Submit accident reports and correspondence insurance.
• Perform VIN inspections, civil process preparation, and return to court billings.
• Maintain handgun permits for the department and manage warrant preparation and returns.
• Bill monthly accounts and contracts and remit fees back to the County.
• Complete and submit distress warrants paperwork.
• Provide appropriate orientation and trainings of new and/or temporary staff in office policies, procedures, and processes.
• All other duties as assigned.

Preferred Talents:

• Previous bookkeeping experriecen, highly preferred.
• Knowledge of federal, state, and local laws, rules, regulations, codes, and/or statutes.
• Knowledge of practices and procedures specific to the Sheriff’s Department and modern office processes.
• Knowledge of relevant computer hardware and software applications.
• Effective communication skills both verbal and written.
• Effectively and efficiently provide customer service to the public.
• Establish and maintain effective working relationships.

Qualifications:

• High school diploma or equivalent.
• At least one (1) year of office experience.
• Valid driver’s license.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person