Bookkeeper/Office Manager

The Bookkeeper/Office Manager will assist in all office administration as well as be responsible for the President’s professional and personal life so that he can focus on high-level tasks. The ideal candidate for this position is an outgoing, self-starter who can work well in a fast-paced environment.

Essential Job Functions
Accounting:
o Prepares and submits invoices to clients.
o Payroll – all aspects including government reporting.
o Prepares and submits sales tax return.
o Maintains company’s accounts payable and receivables balance.
o Reconciles all cash receipts, bank statements, and other accounts monthly.
o Serve as the main point of contact for CPA firm for book preparation, tax planning, tax returns, etc.
o Receives and reviews all incoming invoices and prepares and mails payment checks, coding invoices accurately to the General Leger, and keeping payables up to date.
o Uses QuickBooks as primary accounting system.
Customer Service:
o Handles all customer service phone calls and emails.
o Greets onsite guests.
Administrative:
o Support the President in all administrative functions including calendar management, travel coordination, and business-related initiatives.
o Manage highly sensitive communications while maintaining confidentiality of all corporate financial, business and personal information.
o Prioritize inquiries and requests while troubleshooting conflicts, make judgements and
recommendations to ensure day to day engagements.
o Continuously align on priorities and company initiatives with the President, providing
perspective, and manage accompanying tasks with a high degree of accuracy.
o Assist office with onboarding of new hires.

Preferred Talents:
Excellent knowledge with Microsoft Office, Adobe, and DocuSign, or similar.
Outstanding organizational and time management skills.
Excellent verbal and written communication skills.

Qualifications:
Three (3) years of work experience as an Executive Assistant, Office Manager, Bookkeeper or similar if preferred. Must have experience with QuickBooks, payroll, and invoicing.

This is a temporary position but has potential to get hired on based on performance.

#EOE