Address
Form of workOffice Manager/ Executive Assistant - New York City, NY
(On-site)
About Tilray
Tilray is a leading global cannabis-lifestyle and consumer packaged goods company with operations in Canada, the United States, Europe, Australia, and Latin America that is changing people's lives for the better – one person at a time – by inspiring and empowering the worldwide community to live their very best life by providing them with products that meet the needs of their mind, body, and soul and invoke a sense of wellbeing. Tilray’s mission is to be the trusted partner for its patients and consumers by providing them with a cultivated experience and health and wellbeing through high-quality, differentiated brands and innovative products. A pioneer in cannabis research, cultivation, and distribution, Tilray’s unprecedented production platform supports over 20 brands in over 20 countries, including comprehensive cannabis offerings, hemp-based foods, and alcoholic beverages.
Looking to develop your career at the forefront of a rapidly expanding industry?
Job Summary:
Tilray is seeking an enthusiastic and highly skilled Office Coordinator to join our team in the NYC office. The ideal applicant will be a flexible, problem solver, who thrives on being organized, paying attention to detail, collaborates with others, and enjoys interacting with and being around people. The ideal candidate will provide administrative support to the C-level executives, coordinating events and managing the activities of a burgeoning, vibrant Manhattan office location as well as ad hoc projects. The person in this role must not be afraid to be resourceful and manage short- and longer-term projects, demonstrating reliability and the ability to implement processes and execute to deadlines.
Salary: USD $50-$60k annual, this will be based on experience.
Role and Responsibilities
- Manage the day-to-day reception desk; welcome scheduled guests and visitors in-person
- Assist various C-level executives with T&E and various projects on an ad hoc basis.
- Perform general office duties such as ensuring adequate inventory of office supplies, stocking the kitchen and putting away groceries, maintaining common areas, running errands, etc.
- Create and organize information, and generate reference tools for easy use by the office (e.g. holiday calendar, travel schedules, communicating changes/updates to NYC office employees
- Opportunity to shadow multiple office positions and gain experience in a variety of tasks
- Perform research for various departments within the company as needed
- Receive, sort, and distribute incoming mail for the office; coordinate pick-up and delivery of express mail services (FedEx, UPS, etc.); Could involve lifting heavy packages
- Arrange daily lunch and catering logistics for internal/external meetings and special events
- Expense coordination and submission in Concur
Key Skills/Capabilities:
- Positive, proactive and flexible disposition (no task too small); Strong problem-solving skills; Highly reliable and an unquestionable work ethic, willingness to “roll up the sleeves”
- Self-starter with ability to work diligently, independently and enthusiastically as part of a team
- Ability to grasp new knowledge and become an expert in new skill areas; learning agility
- Very efficient, organized with excellent time management skills and attention to detail
- Effective clear communicator with a bias for keeping everyone up to date/ in the loop
- Ability to multi-task and prioritize work
- Ability to present self in professional manner; Maintains a high level of confidentiality
- Must be a team player and act with discretion when handling confidential and sensitive information
Qualifications and Education Requirements:
- Manhattan resident or residing within proximity to NYC preferred (hours 9-5pm with flexibility)
- Bachelor’s degree ideal but not required
- 3 to 5 years providing direct administrative support in an office setting
- Proven ability to effectively use Microsoft Office Applications (i.e. Excel, PowerPoint, Teams, etc.) is required and experience with automated expense management applications such as Concur is preferred
- Ability to carry boxes (<25 lbs) as needed when assisting with office deliveries/groceries
Tilray welcomes applications from all qualified individuals and is committed to employment equity and diversity in the workplace.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.
Please note that Tilray does not authorize, engage, or sponsor any consultants, agencies or organizations that seek certain personal or financial information from you (e.g. passwords, login ids, credit card information). High Park does not charge any application, processing or onboarding fee at any stage of the recruitment or hiring process.
When replying to emails, please ensure the sender name and email address match exactly. Please also ensure the Reply-To address matches the sending address exactly.
If you are concerned about the authenticity of an email, letter, or call purportedly from, for, or on behalf of High Park, please send an email inquiry to infosec@tilray.com
