Address
Form of work
SalaryPosition Description
The Pennington County Sheriff's Office is looking for a highly motivated, detail-oriented, team member to fill the Office Manager position at the Care Campus located in Rapid City, South Dakota.
This position serves as administrative support for the Care Campus division. This includes the supervision of other administrative staff as assigned. The Office Manager is expected to be well-versed in day-to-day operations, provide excellent client customer service and be an integral part of the Addiction Treatment Services leadership team.
Work is typically performed in an office. This position may include close contact with addiction treatment clients. The Office Manager is typically staffed weekday, daytime hours.
Position Functions
Essential Functions:
- Supervise designated staff, including selection, training, scheduling, assigning work, enforcing policy, and conducting performance reviews.
- Provide administrative support for the Clinical Director and Housing Director to include but not limited to: scheduling, meeting prep, correspondence, preparing request for proposals and assisting with policy and procedure document updates.
- Oversee facility contract renewals and filing according to established practices.
- Prepare information as requested for the State Department of Health Inspection and the State of South Dakota facility accreditation.
- Assist with personnel files, employee rosters, organization charts for division employees and coordinate division’s “employee of the month” recognition and selection.
- Oversee purchasing, inventory, scheduled maintenance and use of consumable office supplies, office furniture, facility supplies and equipment, etc.
- Work collaboratively with the Sheriff’s Office Senior Accountants to provide information pertinent to the budget, vouchers and employee matters impacting payroll.
- Coordinate IT support, including work order requests for repairs and modification of IT needs.
- Supervise the retention, entry and management of client files and manage the billing process for client services, to include preparing invoices, receipting payments, auditing and record retention.
- As directed by supervisor, attend, record minutes and participate in meetings and trainings.
- Update the Addiction Treatment Services external website information.
- Perform related duties as assigned by supervisor.
- Maintain compliance with all company policies and procedures.
Working Environment:
- Work is typically performed in an office.
- This position may include close contact with addiction treatment clients.
Physical Requirements:
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards
- This position frequently remains stationary for long periods of time and needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and printer.
- Must be able to move up to 20 pounds unassisted, and move 40 pounds with assistance.
- Must be able to communicate clearly and effectively on telephone, in-person and in writing.
Qualifications
- Bachelor’s degree in related field.
- Five years of work experience managing an office work group/function.
- Equivalent work experience within the Pennington County Sheriff’s Office may be substituted for college degree.
- Possession of or ability to readily obtain a valid South Dakota Driver’s License within 90 days of moving to South Dakota.
Additional Information
Benefits Include:
Paid On-the-Job Training
Advancement Opportunities
South Dakota State Retirement System PENSION, 6% employer match, vested after 3 years
11 Paid Holidays Annually
80 Paid Vacation Hours after the first year/ 120 Paid Vacation Hours after the second year
80 Paid Sick Hours Annually
Bereavement Leave
Time and a Half Working Pay on Holidays Overtime Opportunities
Time of Service Bonuses
Post 9/11 GI Bill
Federal Student Aid Forgiveness
Wellmark Blue Cross Blue Shield Health Insurance Plans with HSA Option
Blues 365 Discount Program
Delta Dental Insurance
Avesis Vision Insurance
$20,000 employer-paid employee life coverage
Voluntary Life Coverage
AFLAC Supplemental Insurance Options
Connections Employee Assistance Program
Onsite Gym
YMCA Discounts
Wellness Offerings and Employee Incentive Challenges
Chaplain Program
Employee Referral Program
Paid On-the-Job Training
Advancement Opportunities
South Dakota State Retirement System PENSION, 6% employer match, vested after 3 years
11 Paid Holidays Annually
80 Paid Vacation Hours after the first year/ 120 Paid Vacation Hours after the second year
80 Paid Sick Hours Annually
Bereavement Leave
Time and a Half Working Pay on Holidays Overtime Opportunities
Time of Service Bonuses
Post 9/11 GI Bill
Federal Student Aid Forgiveness
Wellmark Blue Cross Blue Shield Health Insurance Plans with HSA Option
Blues 365 Discount Program
Delta Dental Insurance
Avesis Vision Insurance
$20,000 employer-paid employee life coverage
Voluntary Life Coverage
AFLAC Supplemental Insurance Options
Connections Employee Assistance Program
Onsite Gym
YMCA Discounts
Wellness Offerings and Employee Incentive Challenges
Chaplain Program
Employee Referral Program
Pennington County Benefit Summary
The following is a summary of benefits available to full-time and part-time benefited employees of Pennington County.
Heath Care Program
Health – Pennington County has a self-funded health care program for employees and their dependents. Health Insurance and Prescription Drug is covered through Wellmark (Blue Cross Blue Shield). Two plans are offered: a traditional PPO plan with co-pay structure and a high deductible plan with higher deductible/out-of-pocket maximums.
Dental – Dental coverage is provided through Delta Dental of South Dakota. 100% of usual and customary charges for preventive and diagnostic procedures are covered, after a $50 deductible per individual / $150 per family. Routine and restorative procedures, endodontics, periodontics, and major services are covered at 50%. There is an annual maximum of $1000 per individual. Orthodontics are not covered under this plan.
Prescription – The Health care program includes retail and mail order (90-day supply) prescription coverage, both requiring an affordable co-pay. Co-pays do not accumulate toward satisfaction of the deductible or co-insurance limit.
Note: Health care program coverage is effective on the 1st of the month following one complete month of employment. The program is available for employees and their dependents.
Life Insurance
Pennington County provides a $20,000 basic life insurance policy for every benefited employee. Optional supplemental life insurance can be purchased for employee, spouse, and dependent children.
Employee Assistance Program
Pennington County employees and family members may receive counseling services for issues relating to financial difficulties, marital and family distress, emotional problems, and alcohol or drug abuse. Generally speaking, as many as three visits annually are provided at no charge. Services are confidential.
Retirement Plan
Pennington County is a member of the South Dakota Retirement System (SDRS). The employee contributes 6% (8% for public safety) of gross wages. The contribution is matched by the County. Upon separation from employment with Pennington County, individuals who are fully vested in SDRS (three years of contributory service) have the right to receive a monthly lifetime retirement benefit at retirement age.
Employees may choose to save additional funds toward retirement on a pre-tax basis through the SDRS supplemental retirement program. Other SDRS benefits include long term disability, family, and spouse benefits.
Supplemental Insurance
AFLAC offers various supplemental insurance policies for employees and family members. These policies are portable and guaranteed renewable. Premiums are deducted from payroll.
Paid Time Off
Vacation – Vacation time accrues per pay period at the rate of 3.077 hours for new employees with incremental increases based on years of service. Maximum hours of accumulation apply.
Sick Leave – Sick leave accrues at the rate of 3.077 hours per pay period. Employees may use up to 80 hours of available sick leave annually for other designated reasons. Sick leave separation benefits are available after 10 years of employment.
Holidays – Employees are eligible for up to 11 paid holidays per year.
All Paid Time Off benefits are prorated based on the number of hours worked or benefit time taken in a pay period for all benefited employees.
This summary is for general information only. Employees have access to complete and detailed policies, procedures, or summary plan descriptions for all benefits cited.
