Office Manager Bi-Lingual Preferred (Spanish)

Office Manager Job Description

BlackRock Construction is looking for an Office Manager in the Oak Brook Illinois office to work in their fast-paced, growing organization. We are looking for someone who can create and maintain a pleasant work environment, ensuring elevated levels of organizational effectiveness, communication, key-record keeping and coordination among departments. The ideal candidate will have prior experience of office work or assistant manager working in an office supporting multiple levels of employees. This position comes with an opportunity for on-the-job learning, cross-functional training, and professional growth. This is a full-time, salaried position with benefits.

Duties and Responsibilities:

·         Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.

·         Human Resource duties: sign up new employees, manage employee files.

·         Keeps management informed by preparing, reviewing, and analyzing reports, summarizing information, identifying trends.

·         Administer, oversee, and coordinate administrative policies and procedures.

·         Complete and submit documents for project bids and pre-project planning.

·         Compiles verifies, records, and processes applications, forms, and documents for company certifications and licenses.

·         Track expiration dates for annual company filings and applications for prequalification’s and certifications for timely completion.

·         Establish and monitor procedures for record-keeping.

·         Ensure security, integrity, and confidentiality of data.

·         Partner with marketing vendor as necessary to support all company marketing medias, including website, social sites, and branding materials.

·         Coordinate, plan, and host company events and internal training sessions.

·         Provide general company information to clients and the public and direct communications to the proper internal team members.

·         Directly assisting Executive Team with creating and rolling out company initiatives

·         Provide interdepartmental coordination and support as needed.

·         Any other assigned duties to support company growth.

Skills:

·         Communication skills: Must be able to communicate clearly with a wide variety of individuals to effectively discuss issues, collaborate across teams, and explain policies and decisions to those within and outside of the organization.

·         Computer and technology skills:  To perform this role successfully, an individual must be highly proficient in all MS Office programs and have skillful mastery of Word and Excel. Comfort with technology and being open to considering and learning new systems that may add value to the organization is imperative.

·         Organization skills:  To perform this role successfully, an individual must be well organized and planned. Have the ability to successfully manage a busy workday to ensure productivity is maximized, deadlines are met, resources are coordinated, and problems are solved.

Education, Experience, and Qualifications:

·         Minimum of 5 years administrative experience

·         Bachelor’s degree in business administration or marketing (preferred)

·         Construction background (preferred)

·         Bi-lingual preferred (Spanish)

·         Microsoft Office Suite proficient, Excel expert

·         High energy, positive disposition

·         Professional demeanor and customer-oriented attitude

·         Strong written and oral communication skills

·         Highly organized

·         Highly meticulous and self-managed

·         Able to work in a demanding environment.

·         Able to multi-task

·         Able to take direction from multiple personnel.

·         Must submit to background check and MVR.

Physical Requirements:

·         Must be able to sit for extended periods of time performing desk work.

·         Must be able to lift and carry up to 10 lbs.

Compensation and Benefits:

·         Competitive salary

·         Full health, dental, and vision

·         401k

·         Group life insurance.

·         Employee Assistance Program (EAP)

·         Paid vacation time