Office Manager

About us

Kirton & Sullivan, LLC is a small business in Abbottstown, PA. We are professional, agile and autonomous.

Our work environment includes:

• Modern office setting
• Work-from-home days
• Growth opportunities
• Casual work attire
• Relaxed atmosphere
• On-the-job training
• Company perks
• Flexible working hours
• Safe work environment

·Manage overall office operations including all Administrative, AR/AP, Accounting, Payroll, and HR functions.

Manage overall office operations, including organizing and maintaining the office condition and procedures, coordinate with owner for necessary repairs or ordering of equipment, and order necessary supplies.

· Address employees queries regarding office management issues.

· Update and maintain office policies as necessary.

· Manage new hire processes.

· Conduct New Hire orientations with Account Manager and Truck Manager.

· Assist in the onboarding process for new hires.

· Set up training process for all new hires and ensure completion with Account Manager and Truck Manager.

· Responsible for compliance of HR related matters (e.g. I-9s).

· Coordinate Driver Qualification Files and all driver drug testing.

· Ensure proper documentation of layoff, termination, verbal/written counseling and separation paperwork with Account Manager and Truck Manager.

· Plan in-house or off-site activities, such as parties, celebrations and conferences.

· Scan in/receive all driver load tickets/paperwork and prepare for invoicing.

· Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.

· Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.

· Maintains subsidiary accounts by verifying, allocating, and posting transactions.

· Balances subsidiary accounts by reconciling entries.

· Maintains general ledger by transferring subsidiary account summaries.

· Balances general ledger by preparing a trial balance; reconciling entries.

· Maintains historical records by filing documents.

· Prepares financial reports by collecting, analyzing, and summarizing account information and trends.

· Contributes to team effort by accomplishing related results as needed.

· Pays employees by calculating pay and deductions and issuing checks.

· Maintains payroll information by collecting, calculating, and entering data into the payroll system, as well as retrieving data when necessary.

· Maintain records for PTO.

· Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.

· Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.

· Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer’s social security, unemployment, and workers compensation payments.

· Assist with monthly, quarterly, or year-end calculations of bonuses and other salary-based compensation.

· Provides payroll information by answering questions and requests.

· Maintains payroll operations by following policies and procedures, and reporting needed changes.

· Maintains employee confidence and protects payroll operations by keeping information confidential.

· All other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Competencies:

· Excellent time management skills and ability to multi-task and prioritize work.

· Attention to detail and problem-solving skills.

· Excellent written and verbal communication skills.

· Strong organizational and planning skills in a fast-paced environment.

· A creative mind with an ability to suggest improvements.

· Proficient with QuickBooks Online, BambooHR and Samara, or similar programs.

· Knowledge of Office Administrator responsibilities, systems and procedures

· Proficiency in MS Office (MS Excel and MS Outlook, in particular).

Education/Experience:

· Bachelor’s degree in accounting, finance, or related field is preferred.

· Three years related experience as an Office Manager, Payroll Manager, or similar position is required; or equivalent combination of education and experience.

· Previous bookkeeping experience preferred.

· Experience in working with multiple legal entities under different legal umbrellas.

PHYSICAL DEMANDS:

· Must be able to sit, stand, walk and drive as required by the job duties.

· Position requires use of fingers, hands and arms on a consistent basis for keyboarding and phone work.

· Position may work in the office or work remotely with an agreed upon schedule.

· Minimal travel may be required.

Job Type: Full-time

Pay: $23.00 - $27.00 per hour

Expected hours: 35 – 45 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Choose your own hours
• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• QuickBooks: 2 years (Required)
• Bookkeeping: 1 year (Required)
• Human resources: 1 year (Required)

Ability to Relocate:

• Abbottstown, PA: Relocate before starting work (Required)

Work Location: In person