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SalaryAbout us
In business for over 20 years and growing we are a small but mighty team focused on providing the highest quality seafood and best customer service experience available anywhere. Max Cold Storage is one facet of multiple small family owned and operated companies that are vertically integrated which include; seasonal commercial salmon fishing, seasonal seafood processing, online retail and wholesale seafood sales and distribution as well as a pick and pack fulfillment warehouse. The office is very casual and consists of a small team/work family environment. Current team staffing; warehouse pick and pack 4-8 team members. Customer service, logistics, website function, marketing/advertising and IT 4-6 team members. In addition to hourly rate we offer quarterly bonuses based on performance.
Benefits
- Very Casual Work Environment
- Small Team
- Quarterly Bonuses
- Paid Time Off
- Paid Holidays Off
- 401(k) Matching
- Employee Discount
- Professional Development Assistance
Job Description
Max Cold Storage is seeking an Office Manager to perform a variety of administrative tasks and direct support to the managing husband and wife owners for all companies. The Office Manager is responsible for the efficient functioning of the team and a range of administrative, financial, and managerial tasks. This position requires an assertive personality with excellent organizational, communication, and leadership skills with a willingness be challenged and adapt to fluid situations.
Responsibilities include but not limited to:
- Oversee the daily operations of the office, ensuring all administrative tasks are completed accurately and efficiently
- Maintain confidentiality of sensitive information and handle it with discretion
- Manage all HR functions, recruitment, hiring and onboarding process of employees
- Perform bi-weekly and seasonal payroll
- Perform some bookkeeping, accounts payables/receivables and other financial transactions
- Assist in preparing financial reports for management
- Record-keeping and maintenance of annual documents and renewals (i.e. policies, licenses, permits, etc.)
- Organizing, coordinating and serving as a point of contact between owners and all team members
- Maintaining and creation of company and project calendars, tracking deadlines and meetings and minutes
- Implementation of office equipment and software for efficiency and troubleshoot basic IT issues
- Provide leadership and guidance to all team members
- Promote a safe, enjoyable, positive and productive work environment
- Cross training for team coverage; knowledge of products, customer service and pick and pack production
Qualifications:
- Proven 10 years' experience as an Office Manager, executive assistant or administrative assistant
- Proficient in QuickBooks, MS Excel/Word and Google Drive or other cloud storage
- Hands on experience/basic knowledge of office technology (i.e. printers, computer networks, etc.) and basic understanding of website/ecommerce functions
- Excellent written and verbal communication and interpersonal skills
- Excellent organizational skills, time management skills and ability to multi-task and prioritize work to meet deadlines both independently and as a team
- Attention to detail, problem solving skills and awareness of all variables for evaluating, creating data and making decisions and processes
- Familiarity with human resources practices and principles
- Consent to background check is required
Job Type: Full-time
Pay: $25.00 - $35.00 per hour
Expected hours: 35 – 45 per week
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Paid time off
- Professional development assistance
Schedule:
- Monday to Friday
Education:
- Bachelor's (Preferred)
Experience:
- Office management: 8 years (Required)
Work Location: In person
