Office Manager

If you are able to lead projects while simultaneously managing small tasks with attention to detail and working cooperatively with those around you, then we want to talk to you about this new position!
The Office Manager will have a dynamic personality to create a positive office environment. This role will oversee the general administrative function and activities of the office, provide high-level administrative support to the President and other Leadership Team members, as well as fill in for vacancies in various departments as needed. The immediate goal and responsibility will be covering a leave of absence in the Human Resources department and then transition into regular responsibilities. Right away this role will:

• Help the HR department and company excel to become an employer of choice
• Lead full life cycle recruitment attracting the highest quality talent by managing all aspects of the recruitment process, from sourcing, appealing to candidates, generating recruitment plans, to onboarding for positions at all levels from manufacturing to management.
• Champion wellbeing throughout the organization, as a member of the wellbeing committee in support of our employees.
• Handle a variety of HR administrative functions and tasks within the department with excellent organization, accuracy, and attention to detail.
• Engage with onsite and remote employees and managers to resolve problems, answer questions, and support all levels of the organization.

Other Essential Functions include:

• Provides high-level administrative support and assistance to the President and Leadership Team.
• Support company events through planning, organization, and participation in the Wellbeing committee with event preparation.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Support Wellbeing initiatives throughout the organization.
• Manage the building cleaning service.
• Oversees the daily work activities of the office.
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs. Coordinates with IT, Maintenance, and other departments and external resources as appropriate.
• Plan and execute minor to major projects as assigned from President and department heads.
• Quickly and concisely make decisions about the appropriate direction and notification needed to advance goals within the organization.
• Ability to quickly learn and provide support to any department to fill in for short-term or long-term vacancies.
• Ability to create work instructions for the current process and provide recommendations for consideration of process improvements.
• Schedule interviews, recruit, interview, onboard, and train employees as a backup for the HR Department
• Process Accounts Receivables, Account Payables, Payroll, and General Ledger as a backup for the Accounting Department.
• Receives incoming communication or memos on behalf of Leadership Team, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Arranges work related travel and accommodations for executives, sales, and others.
• Schedules and attends meetings on behalf of Leadership Team, taking notes and recording minutes.
• Coordinates meals on behalf of company and departments.
• Driving to pick up needed items or attend off-site events.

Why Oakworks?
Oakworks is a family owned and operated company for over 40 years that produces world class medical and spa equipment. Oakworks brings high quality, innovative products to the health and wellness market. As a leading manufacturer of medical, spa, and massage tables, we’re proud to support customer and employee wellness. Oakworks not only focuses on the quality of our products, but also cares about our employees. Oakworks is proudly promoting health awareness through different activities within the company. We strive to be an employee centered workplace and hold multiple company events to show our appreciation.
Benefits include:

• Medical Insurance
• Dental Insurance
• 100% Company paid vision for employee and family
• 100% Company paid Short Term Disability
• 100% Company paid Long Term Disability
• 100% Company paid life insurance
• 100% Company paid life insurance for spouse
• 100% Company paid life insurance for dependents through age 26
• Paid Time Off
• Paid holidays
• 401k with company match
• Wellness Wednesdays
• Mission of Supporting Wellness around the world
• An Encouraging Wellbeing Environment
• Great Work Schedule: 1st shift M-F with flexible start time
• Friendly, fun, clean and a safe work environment
• Being a member of an innovative company

Core hours are from 9:00am to 3:00pm, with flexible start time Monday through Friday.
Education: Prefer a Bachelor’s Degree in Business Administration or related field. Equivalent experience will be considered.
Experience: 3+ years experience in administrative roles required. Experience in human resources required. Accounting strongly preferred.
Driver's License- required
Confidentiality, positivity, and professionalism are essential to this role!
Equal Opportunity Employer and M/F/Vets/Disability

Job Type: Full-time