Office Manager

About Us:

Evergreen Artificial Turf is a family-run company in the South Bay that has been operating for over a decade. We take pride in our work and are dedicated to providing an exceptional experience to our clients. We are seeking a highly organized and motivated individual to join our team as an Office Manager.

Position Overview:

We are seeking a results-driven and proactive Office Manager to take charge of organizing and coordinating office operations and procedures. The ideal candidate will be self-driven, efficient and prone to action. The ability to proactively address challenges rather than reactively responding, and meticulous attention to detail is a must. In this role, you will play a crucial part in ensuring organizational effectiveness and efficiency. The Office Manager will be responsible for streamlining administrative processes, managing office supplies and shipments, and providing excellent customer service through proactive problem-solving.

Responsibilities:

• Oversee daily office activities with a proactive approach to ensure a smooth and efficient workflow.
• Work independently with little direction on tasks.
• Proactively manage and maintain stock of office supplies, equipment, and facilities.
• Validate order accuracy.
• Assist with Physical product inventory.
• Design, implement and improve administrative systems, procedures, and policies ahead of organizational needs.
• Answer phones and take customer information for estimates in a timely manner.
• Provide a seamless and accurate customer order experience.
• Coordinate with the Lead Installer to schedule on-site appointments for Client estimates.
• Collaborate cross-functionally with other team members to have understanding of the business big picture to anticipate administrative needs. Be the person with the answers.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Play a role in assisting in onboarding new employees and providing ongoing support to the team if needed.
• Post office runs to ship orders or visits to other facilities may be required.
• Collaborate effectively and adapt to navigate a dynamic work environment, even in challenging situations.

Required Qualifications:

• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite specifically Excel and SharePoint
• Ability to work independently and collaboratively within a team.
• Ability to work with a demanding leadership style without taking things personally is crucial for success in this role.
• Detail-oriented with a high degree of accuracy.
• Problem-solving skills and the ability to adapt to changing priorities.
• Possess and maintain a current, valid CA State Driver License and willing to drive a company vehicle if needed.
• Ability to lift up to 30 lbs as needed.

Preferred Qualifications:

• Excellent verbal communications skills in both English and Spanish are a plus.
• Education or degree in business administration or a related field.
• Experience with Quickbooks

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive health, dental covered at 50% for the employee.
• $500 Quarterly bonus based on achieving performance metrics.
• Office stocked with beverages and snacks.
• Company provided lunches on Fridays.
• Starbucks gift card for a beverage a week.

How to Apply:

Interested candidates are invited to Click Apply Now and attach a resume. Please title your resume "[Your Full Name] - Office Manager". The application deadline is February 29, 2024.

Evergreen Artificial Turf is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• QuickBooks: 1 year (Preferred)
• SharePoint: 1 year (Preferred)
• Microsoft Office: 3 years (Required)
• Administrative experience: 3 years (Preferred)

Language:

• Spanish (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person