Office Manager

OFFICE MANAGER

Definition/Summary

Under general supervision, plans, organizes, supervises, and participates in work involving operation of administrative activities and accounting systems. This is a non-exempt position.

Essential Functions

• Plans, organizes, and implements administrative functions.
• Update and maintain District financial information
• Prepares accurate and timely billings to irrigation water customers.
• Assists in design, installation, and update of accounting systems and procedures.
• Creates and implements internal systems to ensure proper accountability,
• Prepares monthly financial reports.
• Assists in preparation, assembly, and distribution of agenda materials for Board meetings.
• Establishes and implements centralized records management system.
• Support the General Manger as directed with administration of District personnel matters.
• Establish and maintain cooperative working relationships with co-workers, outside agencies, and the public.
• Regular attendance and adherence to prescribed work schedule to conduct job responsibilities.

Other Duties

· Performs a variety of office support tasks.

· Provides information on routine questions and directs complex technical questions to appropriate staff.

Job Standards/Specifications

· Federal, State, and local laws and regulations regarding District administrative operations.

· Principles and practices of effective administration of support functions.

· Modern office practices and technology.

· Filing methods and recordkeeping systems.

· Principles and practices of financial reporting.

· Basic mathematics.

· Correct English usage, spelling, grammar and punctuation.

· Policy and procedure development.

· Technical report writing.

· Principles and practices of personnel administration.

· Interpret, analyze, and apply Federal, State, and local laws and regulations pertaining to the administration of office support functions.

· Analyze situations and make sound recommendations in support of District goals.

· Develop and implement policies and procedures relating to District office support functions.

· Organize data, maintain records, and prepare reports.

· Review and comprehend technical financial information.

· Utilize computer systems and software packages.

· Identify and effectively train subordinate staff.

Typical Physical Activities

· Work at a desk for an extended period of time.

· Work in an office environment, lift and move objects up to 15 pounds such as large binders, books, and small office equipment.

· Sufficient finger/hand coordination and dexterity to operate and adjust office equipment.

· Regularly uses a telephone for communication.

· Use office equipment such as computers, copiers, and FAX machines.

· Sits for extended time periods.

· Hearing and vision within normal ranges with or without correction.

Environmental Factors

1. Exposure to sun: 10% or less work time spent outside a building and exposed to the sun.

2. Irregular or extended work hours: Occasionally required to change working hours or work overtime.

Desirable Qualifications

Any combination of education and experience that would likely provide the necessary knowledge and abilities is qualifying.

Knowledge of Microsoft Excel, Word, Outlook and Sage Accounting Software is required.

License Certificate Registration Requirement:

-Possession of a valid California Class C Driver License may be required at the time of appointment. Failure to obtain or maintain such required license(s) may be cause for disciplinary action. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.

-Bachelors Degree in Accounting or Business is required.

-Must be able to pass drug and background check.

Job Type: Full-time

Pay: $30.00 - $31.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Ability to Commute:

• San Joaquin, CA 93660 (Preferred)

Work Location: In person