Office Manager

Data Management and Administration

• Serve as primary administrator of the parish database (Realm), perform regular data maintenance, participate in continuing education opportunities to improve ministerial and operational functionality of Realm database
• Support staff and lay leaders and onboard new parishioners
• Record keeping, including membership, sacramental worship attendance and the annual Parochial Report required by the Episcopal Church

Office Management

• Answer the phones, welcome guests; keep work environment clean and inviting
• Maintain office supplies and oversee office equipment

Worship Support and Administration

• Produce weekly and special worship leaflets in collaboration with clergy and other staff or lay leaders
• Provide administrative support for lay leaders who schedule and manage various parishioners who participate in and serve during weekly worship
• Livestream administration: ensure weekly service link is uploaded; be the primary relationship between the parish and LocalLive (service provider)
• Coordinate special services

Communications Support and Calendar Management

• Work collaboratively with Communications Administrator to ensure that detailed information and events are published in the weekly e-newsletter
• Manage the master calendar; oversee the annual calendering process with staff and lay leaders
• Responsible for calendaring all internal and external groups on campus

Oversee Seasonal and Special Mailings

• Seasonal - Christmas, Easter and Stewardship General Mailings (fall)
• Music & Arts
• Thank you notes to parishioners who have made pledges to the Annual Appeal

Facility Usage

• Primary contact for groups who wish to use our space
• Maintain data of groups who use our space on a regular basis
• Provide any pertinent “contracts” with outside groups
• Responsible for billing external groups for facility use

Skills and Qualifications

• Word processing; Google Suite; Microsoft and Dropbox
• Database management
• Ability to operate office machines; computer, copier

In addition to professional competence, the Office Manager will also be expected to have professional sensitivity and adhere to the following standards:

• Ability to multitask; self-motivated problem-solver
• Team player; able to work collaboratively on projects with others
• Highly organized and detailed-oriented
• Ability to communicate effectively across a variety of groups
• Maintain confidentiality
• Sense of humor

Position will be subject to a clean background check. Interested persons are asked to email a cover letter, resume and contact information for three references to office@chtwestport.org

Job Type: Part-time

Pay: $35.00 per hour

Expected hours: 25 per week

Schedule:

• Monday to Friday

Ability to Relocate:

• Westport, CT 06880: Relocate before starting work (Required)

Work Location: In person