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SalaryJob Description
Ultra roofing is looking for an experienced Office Manager to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical Office Manager acts as information and communication facilitators for an office.
Job Responsibilities:
• Perform general office duties such as ordering supplies, expenses, access and vendor relations.
• Prepare correspondence, Contracts, Certificate of Completions, emails, reports, Contact Insurance companies and other documents.
• Maintain multiple databases pertaining to vendor and inventory tracking.
• Read and analyze incoming memos, emails, submissions, and reports to determine their significance and plan their distribution.
• Prepare and sent Supplements & Disputes to Insurance companies and follow ups.
• Prepare, file, organize and sent contracts to assist vendors.
• Prepare and sent Emails Reviews, warranties, social media follow ups.
• Prepare and order job supplies & schedule installations.
• Supports multiple teams by being the first point of contact for the office.
• Support owner with other administrative business duties.
• Accounts Payable and Accounts Receivable Quickbooks
• Prepare estimates to Insurances
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. • Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Basic mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
• High school diploma or GED required.
• 3-5 experience required.
• Experience working with executives highly preferred
• Bachelor's degree or Post-Secondary education
Candidate Requirements/Must Have Skills:
• Overall 3-5 years of experience
• Quickbooks experience
• Great communication skills
• Microsoft Office Suite
• Attention to detail, organization skills
