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SalaryDescription:
At Greatlink International, Inc. smooth processes and systems are the key to our success. We’re looking for an Office Manager who has excellent organizational skills, can juggle multiple tasks across different departments, and has a personable disposition to keep us thriving.
The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The Office Manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.
OBJECTIVES OF THIS ROLE
- Oversee visitors to the office and ensure a friendly, personal experience.
- Ensure peak operations for the organization and implement preventive measures for potential issues.
- Serve as a backup to Sales Administrator and Purchasing as needed.
- Respond to requests and questions about office operations.
- Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
- Provides administrative support duties such as answering phones, sorting, and distributing mail, and preparing documents.
- Maintains inventory of office supplies; orders new supplies as needed.
- Support company day-to-day office operations, and systems.
- Participate actively in the planning and execution of company events.
- Enters purchase orders for components, sends request for quotes (RFQ) to vendors.
- Manage purchase orders, overseeing shipping schedules and maintaining purchase records.
- Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies.
- Update internal databases with order details (dates, vendors, quantities, discounts).
- Assists with cycle counts and inventory control of min/max parts (including labeling and organizing)
- Follow up with suppliers, as needed, to confirm or change orders.
- Liaise with warehouse staff to ensure all products arrive in good condition.
- Verify open work orders to make sure all parts have stock/purchase orders to fulfill order and report any discrepancies.
- Respond promptly to customer inquiries.
- Perform other duties as assigned.
- Two or more years of experience in office management.
- Knowledge in manufacturing field and or ERP software systems preferred.
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
- Proficiency with Microsoft office applications, and aptitude for learning new software and systems.
- Ability to maintain confidentiality of company information.
