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SalaryCoordinates a variety of duties and procedures for the planning, implementation, execution, and evaluation of Kaufman Interfaith Institute programming in which discretion and/or judgment concerning the procedures to use or policies to follow is required. Operates with a high-level of autonomy, organizing and administering initiatives and activities on behalf of the Institute and its director.
Essential Functions:
- Work with the staff of the Kaufman Interfaith Institute to further the goals and priorities of the Institute and the Division of Inclusion and Equity.
Communications
- Coordination of communication for the Institute within and outside the university.
- Writes and issues correspondence, reports and materials for the Kaufman Interfaith Institute staff which demonstrates ability to communicate understanding of interfaith issues.
- Develops, prepares, and/or composes responses to inquiries, memos, and correspondence requiring research, judgment and discretion; routinely writes edits and submits materials for internal/external communications.
- Generates reports, memorandums, correspondence, presentation materials spreadsheets and graphics, and other similar materials.
- Develops and maintains KII email account, social media and website, and newsletter distribution. Coordinates, publicizes and/or provides support for special events and functions.
Grants
- Assist with writing grant incoming proposals and annual reports, and contracts with external clients for both long-term and short-term projects.
- Oversee grant funding and budgeting, including tracking expenses and ensuring compliance with grant stipulations.
- Provides administrative support regarding all aspects of planning and implementation of the grant reporting for KII grants.
- Tracks multiple grants and reporting requirements; initiatives and drafts grant narrative reports.
Budget
- With the director, develops and monitors departmental budgets, reviews budget reports and reconciles the reports with the department/offices records on a monthly basis.
- Responsible for administrative processes for the institute and its interaction with university structures and outside vendors.
- Prepares independent contracts for work with vendors for both long-term and short-term projects.
Scheduling
- Performs and coordinates scheduling tasks and support services associated with preparing and arranging for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts.
- Performs scheduling and managing of calendars, scheduling meetings and preparing correspondence, both internal and external.
Organization
- Maintain office filing systems, both physical and digital.
- Develop appropriate archival processes to maintain history and records of programing with procedures to inform the public of the Institute activity.
- Performs other duties as required/assigned by the director.
Required Qualifications:
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications:
- Master’s degree (or working toward master’s degree) in relevant field.
- Demonstrated experience in higher education.
- Experience in social justice education and/or community organizing.
Supervision Received:
Receives general instruction from a designated supervisor but is generally expected to work independently.
Supervision Exercised:
Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division.
Physical Demands:
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Salary: C-3 Level. Minimum starting salary of $ 18.95
Job Type: Part Time, 25 hours per week - Hours for the department are Monday through Friday 8am-5pm and a schedule will be determined at the time of hire.
Department/Division: Kaufman Interfaith Institute/Inclusion and Equity
Campus: Allendale
How to Apply: Please include a cover letter and resume.
Application Deadline: Application closes at 11:59pm on April 10, 2024.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
Grand Valley State University is an Affirmative Action/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.
