Office Coordinator Opt. 2 (Typing) (Administration)

Agency : Department of Corrections
Closing Date/Time: 11:59 pm,01/25/2024
Salary: Anticipated starting salary $3,848 a month; CBA Applies; Full Range $3,848 - $5,253 a month
Job Type: Salaried Full Time
County: Montgomery
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification #34170
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Position Overview
The Illinois Department of Corrections is seeking a motivated, organized and professional Office Coordinator for the Business Office at Graham Correctional Center. This candidate will function as an administrative secretary, demonstrating a strong understanding of office practices and procedures including taking phone calls, processing mail, communicating with employees and the public, and assisting other Business Office staff. This is a great opportunity for someone who is detail oriented, enjoys working with others, and is self-motivated. We encourage all qualified applicants to apply.
Job Responsibilities

1. Functions as an administrative secretary.
2. Keyboards and process a variety of correspondence, reports, memorandums and letters.
3. Serves as a receptionist for the Business Office.
4. Serves as institutional cashier and assists other Business Office staff as needed.
5. Performs other duties as assigned or required which are reasonably within the scope of the those enumerated above.

Minimum Requirements

1. Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years independent business experience.
2. Requires the ability to keyboard accurately at 30 words per minute.

Preferred Qualifications

1. Prefers at least three (3) years of experience working in an office setting.
2. Prefers at least three (3) years of experience gathering date and preparing reports.
3. Prefers at least three (3) years of experience using Microsoft Office suite or similar programs.
4. Prefers at least three (3) years of experience maintaining a filing system.
5. Prefers at least two (2) years of experience meeting deadlines.
6. Prefers at least two (2) years of experience receiving, sorting, and distributing mail.
7. Prefers at least two (2) years of experience communicating and relaying information to staff and the general public.
8. Prefers at least two (2) years of experience scheduling meetings, preparing agendas, and keyboarding meeting minutes.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency
he Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.
The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.
Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.
The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: 8:00a-4:00p M-F; S/S days off
Work Location: Graham Correctional Center, 12078 Illinois Route 185 Hillsboro, IL 62049-3620
Agency Contact:
Brandy O'Malley
Email: brandy.omalley@illinois.gov
Phone #: (217)532-6961 ext. 2251
Job Family: Office & Administrative Support; Public Safety
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com