Office Coordinator

POSITION SUMMARY:

The Front Office Coordinator will perform a wide range of administrative responsibilities supporting the company's Corporate Office, follow, establish, maintain, and update office processes and procedures to ensure maximum output and high efficiency. The ideal candidate is a dedicated, hardworking, reliable, and flexible individual with a positive, can-do attitude who can effectively implement our company's Standard Operating Procedures.

FUNCTIONS OF THE POSITION

Front Office

• Answer the phones & route calls
• Check company voicemail & dispatch all messages appropriately.
• Process incoming/outgoing mail - UPS, FedEx, Us Mail, Faxes, etc.
• Refill paper in the copier & printers
• Track and schedule conference rooms
• Maintain and replenish inventory of office/kitchen supplies
• Coordinate meals for guests and internal meetings
• Keep all areas of the main office and conference rooms cleaned and straightened, as needed (after meetings, guest visits, turn off lights, white boards, trash, etc.)
• Maintain and update both online and hard copies of the "Office Equipment Manual"
• Maintain office equipment (Printers, copiers, toner, phones, fax machine, postage machine, etc.)

Visitors & Guests

• Greet and welcome all visitors and guests, ensuring they have signed in and signed a vendor or customer confidentiality form
• excel tracking and file signed form
• Schedule travel and entertainment for guests based on requests from Sales Team
• Prepare conference room for guest visit and assist Sales team with hosting guests.

Attendance & Tracking

• Employee Attendance Emails - Hourly & Salary
• Announce Birthdays & Anniversaries Company-Wide

EDUCATION/SKILLS & ABILITIES:

• Associate degree preferred, High School Graduate or its equivalent and 3 to 5 years related work experience
• Sound judgment, accuracy, timeliness, and reliability are required key skills
• Exhibit a friendly, positive, and professional demeanor
• Attention to detail and excellent follow-through skills are essential
• Must be highly organized and able to prioritize and multi-task effectively
• Must be able to work under pressure on competing responsibilities with discretion and accuracy to meet deadlines
• Excellent writing, grammar and proofreading skills are necessary for reports, letters, e-mails, and professional business correspondence
• Proficiency in MS Office Programs including MS Excel, Outlook, and Word
• Strong interpersonal and communication skills a must