Office Coordinator

• Point of contact for employee facility questions, issues, concerns. Oversees office maintenance, including liaising with building management and service providers.
• Maintains cleanliness and organization in common spaces such as lobby, kitchen, conference and copy rooms.
• Point of contact for catering event inquiries, bookings, and logistics.
• Events Committee Member: manages event logistics, including catering, venue setup and take down.
• Maintains inventory of catering supplies and equipment, replenishing items as needed and coordinating maintenance and repairs.
• Coordinates event schedules and timelines, ensuring all details are accurately documented and communicated to the appropriate team members.
• Purchases, maintains, and dispenses office and breakroom supplies.
• Restocks and maintains the kitchen and conference rooms daily with coffee, cleaning supplies and paper products.
• Provides support for the Executive Team including coordinating travel arrangements, meetings, and events.
• Provides administrative support to the Executive Team as needed, including preparing presentation materials, performing general office duties such as typing, filing, copying, and running occasional errands.
• Coordinates employee benefits between employees and vendors.
• Assists with the onboarding process for new employees, including preparing workspaces and providing necessary resources.
• Ensures labor law and HR postings are kept current throughout the facility.
• Requests Certificates of Insurance from insurance company for customers.
• Replaces toner cartridges in office copiers; assists with paper jams.
• Assists with special projects and other duties as assigned by management.
• Update phone and email extension forms.

• Proven experience in an administrative role, preferably as an Office Coordinator or similar position.
• Excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, and vendors.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work independently with minimal supervision and as part of a team.
• Proactive attitude and willingness to take on new challenges and responsibilities.
• High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.

• 401(k) with Company Match
• Health, Dental and Vision Insurance
• Company Paid Life Insurance
• Company Paid Long Term Disability Insurance
• Available Voluntary - Life Insurance, Short Term Disability, Accident & Critical Illness Insurance
• Paid Time Off
• 8 Paid Holidays