Office Assistant/Volunteer Coordinator (Part-Time)

Job Title: Office Assistant/ Volunteer Coordinator

Reports To: Executive Director

Function: We are seeking a friendly, outgoing individual to join Team YAPS and help us save more lives! Primary goal and objective is assisting clients and assisting team members, helping maintain volunteer emails & setting up volunteer orientations with the Executive Director

Responsibilities:

Data entry, answering phones, setting appointments, issuing vouchers, assisting with YAPS fundraising and events, adoption counseling & completing adoption paperwork, answering emails, assist customers and visitors, and assist staff and volunteers as needed. Light training responsibilities required with the addition of new employees and/or volunteers.

Greet visitors and customers as needed.

Maintains emails for Volunteer Database and communications with Volunteer Orientations and maintains Volunteer Hours Log with Executive Director

Commitment to working as a Team, supports the Executive Director and meets the organizations Mission, Vision and Values.

Other duties as assigned

Minimum Qualifications

High School Graduate. Prefer 2 years of experience in front office work. Accounting background will be given preference. Knowledge of word processing using MS Office, excel (a must), database maintenance, and research.

Language Skills: Ability to communicate effectively with management and other staff. Bilingual encouraged to apply.

Reasoning Abilities:

Ability to use good judgment and discretion;

Ability to maintain confidentiality;

Ability to work under minimum supervision;

Ability to follow verbal or written instructions;

Ability to remember program policies and details

Physical Demands:

Some lifting may be required.

Stress Level:

Moderate stress level

Work Environment:

The noise level of the office working condition is moderate and mostly indoors. Exposure to allergens such as grass, pollen, trees, pet dander and fur is likely.

Job Type: Part-time

Pay: $16.00 - $16.50 per hour

Expected hours: No less than 10 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Day shift
• Every weekend
• Monday to Friday

Experience:

• Office: 1 year (Required)

Work Location: In person