Office Assistant

About us

Our goal is to We are a full service landscaping company striving to take advantage of growth opportunities. Your role is vital to free up time for other team members to pursue new clients, maximize the potential of our existing clients and optimize the delivery of our services. Our schedule can be flexible to suit your life. You will be paid the same holidays as our full-time employees. You will be given a fuel expense and mileage to use your vehicle for company errands. You will receive free or reduced pricing for landscaping and maintenance services. You will be reimbursed for cell phone expense as well as internet expense for your home office. This can be your choice of either a 1099 position, or W-2. If you have experience with landscape design and/or client relations, this could progress into a fulltime position if you are interested.

Our work environment includes:

• Modern office setting
• Food provided

JOB DUTIES - PRIMARY

• Accounts Receivable - Collect time sheets from the crews and generate invoices to the clients in a timely manner; Communicate with clients as needed regarding invoice balances
• Accounts Payable – making sure vendors, subcontractors, banks, taxes are paid in a timely manner
• Book keeping – making sure expenses and income are properly recorded
• Filing – vendor receipts, timesheets, client data, tax data
• Ordering necessary supplies for office work

JOB DUTIES – SECONDARY

• Assist with scheduling work to the crews
• Ordering materials and supplies
• Payroll
• Tax forms and tax payments
• If you are interested, and have experience in landscape design and/or client relations, this could be a fulltime position for you

JOB REQUIREMENTS

• Experience with the above type duties is required, experience in the landscaping industry is a plus
• English speaking, bi-lingual Spanish is a plus
• Be available by phone call, text, in-person meeting as needed by the owner, foreman, supervisors and crew
• Computer skills required – quickbooks, word, excel, google drive, email
• Driving position – must have valid drivers license, insurance, exclusive use of a vehicle
• Communication skills – ability to communicate professionally: in person meetings, phone calls, text, emails with coworkers, clients, potential clients & vendors
• Provide your own home office with internet connectivity
• Provide your own computer, laptop or other compatible device (cannot be a phone)

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

If you meet the qualifications listed above and are interested in joining our team, please submit your resume for consideration. We look forward to hearing from you!

Job Type: Part-time

Pay: From $15.00 per hour

Expected hours: 20 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Moore, OK 73160 (Required)

Work Location: Hybrid remote in Moore, OK 73160