Office Assistant

JOB TITLE: DIVISION: REPORTS TO:

Office Assistant Operations Office Manager

COMPANY:

We are people who care about people. Our company has a unique history and was founded by two grandchildren of a former Department of Energy worker. Their love and determination for their grandfather to have the best quality care for the best quality of life is what drives our company to provide care for the energy worker population.

POSITION SUMMARY:
As the Office Assistant you will assist with the day-to-day operations of the office, ensuring the smooth and efficient operation of the office environment. The Office Assistant performs routine office and clerical tasks under the direction of the Office Manager or other office leadership positions. Additionally, the Office Assistant assists with administrative tasks, office processes, and maintaining an organized workspace.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Open and close the office on a daily basis.
• Completes all necessary copying, filing, scanning, and faxing.
• Opens mail, sorts it and distributes it to the appropriate person.
• Maintains and organizes medical records in the EMR database and paper charts in

accordance with the Agency’s protocol.

• Uploads progress notes into the EMR databases to allow for timely processing of payroll, contractor pay, and billing.
• Assists as needed with inputting schedules and new patient information.
• Maintain confidentiality of all patient, employee and contractor information in accordance with HIPAA.
• Follows all Agency policies and procedures.
• Performs other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES:

This position may require traveling between locations in your personal vehicle

SUPERVISORY RESPONSIBILITY:

This position has no supervisory responsibilities

PREFERRED QUALIFICATIONS:

• High school diploma or equivalent
• Experience as an Office Assistant or receptionist, or equivalent experience, preferably in the health- care field.
• Excellent communication, and interpersonal skills
• Ability to work as part of a team
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite
• Must pass a criminal background check and drug screen
• Professional appearance required

WORK ENVIRONMENT and PHYSICAL REQUIREMENTS:

• Ability to sit at a computer terminal for an extended period of time.
• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone, keyboard, reach, stoop and kneel.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Minimal lifting of office records and paperwork.
• Regular, predictable attendance is required as business demands dictate.