Office Assistant For Fashion Brand

WMP Eyewear is seeking a meticulous Office Assistant to join our dynamic team! If you thrive in a role where no detail is too small and no task is too big, we think you would be the perfect fit for our team.

About us:
About Us: At WMP we believe quality eyewear shouldn’t be exclusive to designer labels. That’s why we’re committed to creating fashionable, affordable glasses that are accessible to everyone. Every product we offer - yesterday, today, and tomorrow - is (W)orn and (M)ade with (P)urpose.

The right candidate for this position will be highly organized and enjoys taking initiative.

Job Responsibilities:

• Digital Filing: Establish and maintain an organized digital filing system, allowing for swift access to essential documents.
• Payments: Track and organize payments, ensuring timely processing and accurate record-keeping.
• Mail: Take the lead in efficiently managing all incoming and outgoing mail and packages, ensuring timely distribution and shipment.
• EOM Reports: Serve as the gatekeeper of End-of-Month (EOM) reports from various departments, compiling and presenting them for the CEO's review.
• Recruitment: Spearhead our recruitment efforts by strategically posting job openings on prominent platforms such as Indeed, LinkedIn, and others.
• Employee Records: Maintain and update employee files and records, ensuring meticulous accuracy and compliance with regulatory standards.
• Travel Arrangements: Exhibit your expertise in calendaring and travel coordination, managing schedules and travel arrangements to optimize efficiency.
• Employee Onboarding and PTO: Administer the diligent tracking of employee onboarding paperwork and Paid Time Off (PTO) requests, ensuring a seamless process. Help Set up IT equipment for new hires.
• Insurance Compliance: Ensure all insurance policies are up to date and liaise with relevant parties for renewals and updates.
• Employee Outings and Events: Plan and organize employee outings on a quarterly basis to foster team engagement.
• Administrative Support: Provide administrative assistance such as scheduling group meetings, maintaining calendars, conducting research, and creating reports.Collaborate with legal team on preparing necessary legal documents, contracts, and agreements as needed.
• Owner Support: Assist with appointments and arrangements for the owner, ensuring their schedule runs smoothly.
• Office Inventory: Order office supplies and snacks.

Qualifications:

• Exceptional organizational skills and an eye for detail.
• Proficiency in digital filing systems and standard office software.
• Effective communication skills, both written and verbal.
• Capacity to navigate complex tasks autonomously and collaborate within a team.
• Familiarity with HR processes and recruitment is an advantage.

We work M-F - option to work 8am-4pm, 8:30am-4:30pm or 9-5pm. Wednesdays and Fridays we have an option to work from home.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Scottsdale, AZ 85260