Office Assistant

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources and services.
• Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information. Reviews and responds to routine correspondence for the office personnel.
• Prepares various reports. Makes copies and assembles materials.
• Opens, routes, and prepares incoming and outgoing mail. May run errands for the department.
• Completes the required PCAP-1 training requirements following hire and other training as required or requested.
• Updates and maintains community provider and resource database and conducts telephone and online research on an ongoing basis to locate additional resources.
• Assists the PCAP-1 Case Managers with outreach to local service and treatment providers, agencies, organizations, and other community resources in the service area to build a network of support for PCAP-1 clients.
• Performs administrative, clerical, and computing tasks using Microsoft 365 (Word, Excel, Access, Outlook, Teams, SharePoint), Unite Us (web-based case management system), Zoom, and REDCap, including but not limited to:
• Enters collected data into REDCap and assists the PD and Supervisor with quality assurance tasks in REDCap
• Maintains office supply inventory.
• Creates, revises, and refines forms for internal office and programmatic use.
• Enters information in and uploads forms to Unite Us.
• Coordinates program data collection, including assisting with the PCAP-1 Project Director and with scheduling baseline and intake interviews and collecting appropriate paperwork from clients.
• Provides support to PCAP-1 clients in the service area, including but not limited to:
• Transporting clients to/from PCAP office and important appointments
• Assisting with onsite client childcare

· Performs other related duties as required.

Qualifications - Internal

Required Education: High School diploma or GED, AND:

• 12 months office, clerical or administrative support experience.

Skills:

• Working knowledge of office procedures
• General office and customer service skills
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing

Job Types: Part-time, Temporary

Pay: $15.86 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Enid, OK: Relocate before starting work (Required)

Work Location: In person